The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., June 28, 2004. Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Geoff Maxwell and Ken Newcomb. Absent With Prior Notice: Councillor Jenny Farkas. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Agenda	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Agenda for the June 28, 2004 Council Meeting, with the addition of the Aquannis Centre boiler item, be approved. Carried.
Adoption of Minutes	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the minutes of the June 14, 2004 Regular Council meeting be adopted. Carried.
	Introduction of Late Items
Aquannis Centre – Boiler Replacement	It was agreed that the request for authorization to replace the boiler at the Aquannis Centre be considered on this agenda under Unfinished Business.
	Delegations
Amrik & Parlad Dhut – Framed Print	In recognition of the successful completion of their housing project at 437 Jubilee Street, Mayor Coleman presented Amrik and Parlad Dhut with a framed print of "Cowichan – The First Arising". Amrik Dhut thanked Council and the Administration for their assistance and cooperation in the completion of this project.
	Report of Chief Administrative Officer
City Administrator's Report	Mr. Douville reported on the following items: · McAdam Park washrooms will be completed by the end of this week. Fixtures are being hung now. · Jubilee Gardens are now complete. · Once line painting in complete on Trunk Road (expected this week), we will install trees and grasses in new median. · Flower baskets are installed and watering schedule is up and running. · Sidewalk and downtown core cleaning in anticipation of the Summer Festival is under way. · It is now holiday time. A minimum of 4 employees will be away until the end of September. The Administrator was asked to have the Public Works Superintendent check on a possible water leak in the waterline to the Jubilee Garden in Centennial Park.
	Unfinished Business
Summer Festival Beer Garden	Movd. Councillor K. Newcomb Secd. Councillor M. Caljouw THAT the letter dated June 9, 2004 from the Duncan-Cowichan Festival Society, regarding the Elks Club Beer Garden during the Summer Festival, be received, the contents noted and filed. Carried.
Pension and Post Retirement Benefits	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the letter dated June 18, 2004 from the President of the Municipal Pension Retirees Association, regarding the Municipal Pension Plan & Post Retirement Benefits, be forwarded to the UBCM with a copy of our previous letter dated May 11, 2004 to the UBCM requesting their comment and information. Carried.
Royal Commission on the Future of Health Care	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the letter dated June 21, 204 from the Ministry of Health Services, Province of BC, regarding the Royal Commission on the Future of Health Care, be received, the contents noted and filed. Carried.
Boys Road Pump Station	For consideration were the following items: · Request for Decision dated June 22, 2004 from the City Treasurer · Letter dated June 18, 2004 from Stantec Consulting Ltd. Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT Council authorizes the awarding of a contract to Western Industrial Contractors Ltd. to upgrade the Boys Road pumping station at a cost of $44,000 plus engineering (estimate $5,000), as per their May 2, 2004 quote. Carried.
NorskeCanada Crofton Mill – Air Emissions	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT the letter received June 23, 2004 from P. Goertzen, 6434 Woodgrove Way, Maple Bay, BC, regarding air emissions from the Norske Crofton Mill, be received, the contents noted and filed. Carried.
2004 Tax Rates Bylaw (Freshwater Eco Centre & Hatchery)	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the Request for Decision dated June 22, 2004 from the City Treasurer, regarding the 2004 Tax Rates Bylaw and the Freshwater Eco Centre & Hatchery, be referred to the Finance Committee. Carried.
2003 Annual Report	For consideration was a memorandum dated June 17, 2004 from the City Treasurer. Movd. Councillor K. Newcomb Secd. Councillor S. Jackson THAT the Annual Report, including the 2004 Statement of Objectives be accepted; AND THAT the 2003 Financial Statements be accepted; AND THAT the 2003 Statements of Financial Information produced under the Financial Information Act be approved. Carried. Councillor Kent requested that members of Council have an opportunity to review a draft of the Annual Report before it is finalized each year.
Aquannis Centre – Boiler Replacement	For consideration was a letter dated June 24, 2004 from the Cowichan Centre Commission. Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the quotation from Canadian Engineered Products and Sales Ltd., exclusive sales agent in BC for Cleaver Brooks boilers for a replacement boiler and installation of a new Cleaver Brooks boiler in the Aquannis Centre in the amount not to exceed $50,000 be approved by the Council of the City of Duncan; AND THAT the total cost of this project be underwritten using the City of Duncan/District of North Cowichan Aquannis Centre Reserve Fund." Carried.
	Correspondence
DBIAS – Summer Festival Requests	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the Council of the City of Duncan authorize the street closures and other aspects of the 2004 Summer Festival as outlined in the June 7, 2004 letter from the Duncan Business Improvement Area Society (Note: Cross reference May 6, 2004 letter from the Duncan-Cowichan Festival Society (DCFS) and the June 14, 2004 Council resolution). Carried. It was suggested that a notice be included in the local newspapers advising of the street closures.
RCMP Community Policing Programs – Letter of Appreciation	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the letter dated June 8, 2004 from the RCMP Community Policing office, wherein they express appreciation for the $10,000.00 grant, be received, the contents noted and filed. Carried.
Subway Day for CH.I.L.D.	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT September 16, 2004 be proclaimed as "SUBWAY Day for CHILD" in the City of Duncan as requested in the June 9, 2004 letter from the CH.I.L.D. Foundation (Children with Intestinal and Liver Disorders). Carried. Mayor Coleman and Councillors Caljouw and Maxwell said they would participate in this event.
BC Transit Training – Bob Van Loon of Volunteer Cowichan	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT the letter dated June 11, 2004 from BC Transit wherein they advise of training completed by Bob Van Loon of Volunteer Cowichan, be received, the contents noted and filed. Carried.
Cowichan Cultural Expo – Grant Request	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the June 14, 2004 grant request from the Event Chair of the Cowichan Cultural Expo be denied; AND THAT Council suggest that the organizers contact the Community Policing office (i.e. Carol Anne Rolls at 701-9146) for use of some of their volunteers for this endeavour. Carried.
CUPE BC – Richmond Airport Vancouver Rapid Transit Line	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT the letter dated June 15, 2004 from the Canadian Union of Public Employees, BC Division, regarding the Richmond Airport Vancouver Rapid Transit Line, be received, the contents noted and filed. Carried.
City of Fort St. John – Proposed Liquor Tax Share	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the letter dated June 18, 2004 from the City of Fort St. John, regarding a UBCM resolution seeking a proposed liquor tax share, be received, the contents noted and filed. Carried. Councillor Jackson dissenting.
IWA Canada – Weyerhaeuser, Interfor, Timberwest	Movd. Councillor K. Newcomb Secd. Councillor S. Jackson THAT the letter dated June 21, 2004 from IWA Canada regarding Weyerhaeuser, Interfor and Timberwest – New Vision Commitment to Invest $1 Billion on the West Coast, be received, the contents noted and filed; AND THAT a copy of this letter be forwarded to the Cowichan Economic Development Commission. Carried.
	Reports of Committees, COTW & Commissions
	General Purposes Committee
	For consideration were the notes of the June 22, 2004 meeting.
City Square Agency Agreement – Amendments	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT in response to the letter dated June 14, 2004 from the DBIAS, wherein they request minor amendments to the proposed revised City Square Agency Agreement, Council approve of the following amendments:
	· On page 2 under Manager's Responsibilities in Clause 3(3), change "To supervise…" to "To supervise or be permitted to delegate to a supervisor approved by the DBIAS Board…." · On page 4 under Manager's Responsibilities in Clause 3(9), change "To direct and supervise……." to "To direct and supervise or be permitted to delegate to a supervisor approved by the DBIAS Board to direct and supervise…….". · On page 3 under Manager's Responsibilities in Clauses 3(6) and (8), the reference to GST remain since Clause 3(6) states "as may be applicable" and Clause 3(8) states "which may from time to time be applicable". · On page 5 under City Representations in Clause 9 change the wording to "The City is committed to the use of part of the City Square for purposes of the Annual Summer Festival. In respect thereof, as long as the Duncan Cowichan Festival Society continues to be involved in the Summer Festival, the DBIAS shall coordinate activities with the Festival Society in order to promote the best interests of the City of Duncan." Carried.
Animal Control Contract	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Animal Control Contract for January 1, 2005 to December 31, 2007 (3 years) be awarded to the Cowichan & District Branch of the BC Society for the Prevention of Cruelty to Animals (SPCA) on the following monthly fee schedule: 2004 Existing Stipend $1,186.48 + GST.
	Jan.1,2005 – Dec.31,2005) ) Jan.1,2006 – Dec.31,2006) ) Jan.1,2007 – Dec.31,2007)	On an annual basis, previous period monthly stipend plus a percentage increase equivalent to the National Consumer Price Index increase for the preceding year.
	Carried.
	Councillors Jackson and Newcomb dissenting.
Miscellaneous	Councillor Kent reported on the following items: · He referenced the June 18 and 19 Visions 2020 Workshop held at the Cowichan Centre in which he participated. He said there were approximately 130 participants on the Friday and 65% participants on the Saturday. He said the presentation by David Baxter, Futurist, was most thought provoking. Mr. Baxter stressed that there will be many challenges from the pending changes (e.g. the average age in the Cowichan Valley in 2020 will be 70 years old). Mr. Baxter also referenced the challenges that will result from growth. The Visions 2020 Steering Committee will be meeting on July 15 and subsequent recommendations will be forthcoming to the local governments. · He attended the Vancouver Island Regional Library Board meeting on June 26 at which time the 2005 budget was discussed. He advised that the budget is in line with the 5-year plan and that labour negotiations are in process.
	Councillor Newcomb reported on the following items: · He participated in the June 24 event at the Cowichan Valley Museum. They have launched a new display entitled "Early Closing Thursday – History of Business in Duncan". He said that the display is excellent and displays pride in our community. · He reminded everyone regarding the July 10 12-hour relay at the Cowichan Sportsplex. He advised that he and Councillors Jackson, Farkas and Kent along with Mr. Douville and Judy Burnett will be representing the City at the 12-hour relay.
	Mayor Coleman reported on the following items: · On June 17, he attended the FCM International Programs Centre event in Victoria. · On June 18, he again represented the Valley at the Ministers' Advisory Group for the Softwood Industry Community Economic Adjustment Initiative. · On June 21, he participated at Duncan Meadows in the opening ceremonies of the Club Championship. · On June 22, he participated in the Municipal Finance Authority meeting. · On June 23, he noted that the CVRD Board of Directors again denied the request for a temporary permit for ongoing go-cart races at Youbou. · On June 26, he participated in the Chemainus Parade and in the Hospital Foundation fundraising event.
	Councillor Maxwell reported on the June 24 meeting of the Cowichan Centre Commission. He advised of the presentation by Vic Davies regarding a retrofit of the Aquannis Centre or the provision of a major new pool complex with another sheet of ice. He advised that the Commission will be debating the report and providing recommendations to local governments.
	Bylaws
Water Regulation Bylaw No. 1167, amendment Bylaw 1972, 2004	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT Council give leave to Councillor M. Caljouw to introduce "Water Regulation Bylaw No. 1167, Amendment Bylaw 1972, 2004". Carried. Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT "Water Regulation Bylaw No. 1167, Amendment Bylaw 1972, 2004" be read for the first time. Carried. Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT "Water Regulation Bylaw No. 1167, Amendment Bylaw 1972, 2004" be read for the second time. Carried. Movd. Councillor K. Newcomb Secd. Councillor M. Caljouw THAT "Water Regulation Bylaw No. 1167, Amendment Bylaw 1972, 2004" be read for the third time Carried.
Equipment Replacement Reserve Fund Expenditure Bylaw No. 1973, 2004	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT Council give leave to Councillor M. Caljouw to introduce "Equipment Replacement Reserve Fund Expenditure Bylaw No. 1973, 2004". Carried. Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT "Equipment Replacement Reserve Fund Expenditure Bylaw No. 1973, 2004" be read for the first time. Carried. Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT "Equipment Replacement Reserve Fund Expenditure Bylaw No. 1973, 2004" be read for the second time. Carried. Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT "Equipment Replacement Reserve Fund Expenditure Bylaw No. 1973, 2004" be read for the third time. Carried.
Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 2, No. 1970, 2004 (80 Dwelling Units – 330/340 Festubert St.)	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 2, No. 1970, 2004" be read for the second time. Carried.
Off-Street Parking and Loading Bylaw No. 1556, 1988 Amendment Bylaw No. 1971, 2004	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT "Off-Street Parking and Loading Bylaw No. 1556, 1988 Amendment Bylaw No. 1971, 2004" be read for the second time. Carried. Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT "Off-Street Parking and Loading Bylaw No. 1556, 1988 Amendment Bylaw No. 1971, 2004" be read for the third time. Carried.
Fire Department Bylaw, 1989, No. 1561, Amending Bylaw, 2004, No. 1969	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT "Fire Department Bylaw, 1989, No. 1561, Amending Bylaw, 2004, No. 1969" be reconsidered, finally passed and adopted. Carried.
	New Business
Duncan Dabbers Bingo	Mayor Coleman made reference to the recent media release by the Cowichan Tribes advising of a proposed new Duncan Dabbers Bingo Centre with slot machines on Tribes land at the southwest corner of the Trans Canada Highway and Cowichan Way.
Canada Day	Mayor Coleman wished everyone a Happy Canada Day.
Special Council Meeting	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss personnel items; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:05 p.m., City Council resolved into Special Meeting. At 8:15 p.m., the following motion was put:
	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
	Michael Coleman Mayor Paul Douville City Administrator