The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., March 22, 2004.

 

Present:     Mayor Michael Coleman;

Councillors Mike Caljouw, Jenny Farkas, Sharon Jackson, Phil Kent, Geoff Maxwell and Ken Newcomb.

 

Also Present: Paul Douville, City Administrator.

 

 

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

 

Adoption of Minutes

Movd. Councillor M. Caljouw

Secd. Councillor K. Newcomb

      THAT the minutes of the March 8, 2004 Regular Council meeting be adopted.

 

Carried.

 

 

Communications

 

Norske Canada – Community Engagement Process

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

      THAT in response to the March 8, 2004 letter from Norske Canada, wherein they invite Council to participate in a Community Engagement Process, Councillors Farkas and Newcomb be requested to attend a March 31, 2004 session as representatives of City Council.

Carried.

 

Francis Kelsey Photo – New Library

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

      THAT the letter dated March 9, 2004 from Patrick Nicholas, wherein he requests to have a photo and write-up of Frances Kelsey in the new library, be forwarded to the Cowichan Centre Commission for their consideration.

Carried.

 

World Parkinson's Day

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

      THAT the month of April 2004 be proclaimed as "Parkinson's Month" and April 21 as "World Parkinson's Day" in the City of Duncan as requested in the March 4, 2004 letter from Parkinson Society British Columbia.

Carried.

 

Clearview Detox Centre

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

      THAT the Council of the City of Duncan support in principle the request of the Communities Addiction Resource Society, operators of the Clearview Detox Centre, for the Province to provide ongoing funding necessary to support their expansion project;

      AND THAT this letter of support be submitted to Rick Rogers, the CEO of the Vancouver Island Health Authority.

Carried.

 

BCw Development Co. (Brant Weninger and Charlie Webb) – Duncan Garage Process

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

      THAT the February 27, 2004 letter of appreciation from BCw Development Co. (Brant Weninger and Charlie Webb) be cheerfully received, the contents noted and filed.

 

Carried.

 

Health Employers Association of BC

Movd. Councillor J. Farkas

Secd. Councillor P. Kent

      THAT the letter dated March 11, 2004 from the Health Employers Association of BC, with which they provide the media information package regarding facilities sub-sector bargaining, be received, the contents noted and filed.

 

Carried.

 

FutureCorp Cowichan – Cowichan Visions 2020

Movd. Councillor P. Kent

Secd. Councillor K. Newcomb

      THAT the March 4, 2004 letter from FutureCorp Cowichan, wherein they request a grant for the Cowichan Visions 2020 new endeavour, be referred to the 2004 Budget Review Committee for consideration.

Carried.

 

It was noted that the CVRD Board of Directors have authorized the in-kind contribution of their staff for development and processing of the proposed questionnaire survey.  Other local governments in the area are also being asked to contribute $1,000 each.

 

May Day Festival 2004

For consideration was a letter dated March 15, 2004 from the May Day Celebration Committee.

 

Movd. Councillor S. Jackson

Secd. Councillor J. Farkas

THAT Council authorize the May Day Celebration Committee to stage a May Day Festival on Ingram Street on May 1, 2004 (Saturday);

     AND THAT Ingram Street between Craig Street and the west gate of the Telus property (148 Ingram Street) be closed to vehicular traffic from 8:00 a.m. to 4:00 p.m. on Saturday, May 1, 2004 for this purpose subject to the following terms and conditions:

  • The May Day Celebration Committee apprising the DBIA Society and seeking input of all businesses in the block between Craig and Jubilee Streets of the event.
  • The northern 4.5 metres (15 feet) of the closed portion of Ingram Street remain accessible to buses and emergency vehicles.
  • The May Day Celebration Committee providing signage at the intersections of Ingram and Canada and Ingram and Jubilee advising vehicle operators of the street closure.
  • The May Day Celebration Committee providing litter receptacles and collecting and disposing of all litter in the area.
  • The May Day Celebration Committee or the participating community groups holding harmless the City of Duncan from any and all possible public liability claims.
  • Provision of liability insurance to a minimum of $2,000,000. per occurrence for this May Day Celebration with the City of Duncan being named "An Additional Insured Party";
  • Payment of a $300.00 deposit, which will be returned to the Committee if the street and infrastructure are left in a clean and undamaged condition;

     AND THAT City barricades be provided to the organizers for their use for this event.

 

Carried.

 

Stu Pitts Challenge Campaign – Funding Request

Movd. Councillor S. Jackson

Secd. Councillor J. Maxwell

      THAT the March 16, 2004 letter from the Cowichan Sportsplex, wherein they request consideration of a grant of  $167,000 they require from local governments for the Stu Pitts Challenge Campaign, be referred to the 2004 Budget Review Committee for consideration.

Carried.

 

DBIAS Financial Statements – Year Ending December 31, 2003

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

      THAT the letter dated February 26, 2004 from Jones, Rigolet and Company Inc., with which they provide the DBIAS financial statements for the year ending December 31, 2003, be received, the contents noted and filed.

Carried.

 

 

 

 

Reports of Standing Committees

 

 

Public Safety & Emergency Services Committee

 

Community Policing

Councillor Newcomb reported that he and Electoral Area "D" Director Mike Tansley participated in the graduation ceremony of 34 new volunteers for the Community Policing endeavour.  There are now almost 100 volunteers in total with the development and undertaking of programs progressing well.

 

 

 

 

 General Purposes Committee

 

Island Bagel Company – Station Street Construction Project

Movd. Councillor J. Farkas

Secd. Councillor S. Jackson

      THAT an ex-gratia payment of $200 be provided to the Island Bagel Co. for loss of income related to an unexpected discontinuation of water service during a late Saturday early Sunday construction project on Station Street;

      AND THAT the matter of pre-notices be referred to the Communications Committee to develop and recommend a policy in this regard.

Carried.

 

Centennial Park Washrooms

Movd. Councillor J. Farkas

Secd. Councillor S. Jackson

      THAT Council authorize the Cowichan Green Community to use and administer the Centennial Park washroom building for the sole use of the Jubilee Garden Project participants.

Carried.

 

Community Policing Operations

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

      THAT the Council of the City of Duncan approve "In Principle" the possible funding of the Community Policing Operations for 2004 (required funds $37,000);

      AND THAT the question of the amount of money from the City of Duncan be referred to the 2004 Budget Review Committee for consideration.

Carried.

 

 

Reports of Special Committees

 

Miscellaneous

Councillor Farkas reported that she recently attended a meeting of the CVRD Community Safety Advisory Committee.  This committee was organized to support the work of the Safer Futures Safety Audit process.  She advised that she will keep Council informed on the progress of this committee.

 

 

Councillor Jackson reported that she recently attended the Cowichan Music Festival Gala evening.  On behalf of the City of Duncan, she presented a bursary cheque for Interim Piano to Gail Costello.

 

Councillor Jackson reported further that she recently attended the AGM of the Cowichan Historical Society.  Stephanie Walter was elected President of the Society and David Lowe was elected Vice-President.

 

 

Councillor Kent reported on the work of the Trans Canada Highway Corridor Working Committee (Administrative Appointees).  The Working Committee has made a number of recommendations to the Steering Committee (Elected Representatives) and further action and information will be reported to City Council.

 

Councillor Newcomb reported that at the March 15, 2004 General Purposes Committee Meeting, at which time the Committee had power-to-act from City Council, a contract was awarded to the Boulevard Transportation Group for development of Design Guidelines for the Downtown Core and the Trans Canada Highway area.

 

 

Mayor Coleman reported on the following items:

·        He and other Members of Council participated in the large funeral service for former Cowichan Tribes Chief Dennis Alphonse on March 11, 2004.  He said he was most honoured to have been asked to be an honorary pallbearer for this service.

·        A delegation from Ghana was recently hosted in Duncan by the CVRD Board of Directors.  He said he participated in this process, which was most rewarding and informative.

·        He recently attended the funeral of Len Phillips, a long-serving member of the Royal Canadian Legion and one of their Past-Presidents.  Mr. Phillips was a hospital visitor for 51 years.

·        At a recent CVRD Board Meeting, it was decided that a grant will not be provided for the community policing operation for 2004.  He said it may be a function of the CVRD in 2005 and subsequent years.  Sub-region partners are looking at options to fund this program for 2004.

·        On March 20, he was one of the roasters at the Dr. Owen Gloster Roast sponsored by the Malaspina University College Foundation.  He said this was a very enjoyable event that raised significant funds for the foundation.

 

 

Unfinished Business

 

CV Paratransit AOA

For consideration was a letter dated March 4, 2004 from BC Transit.

 

Movd. Councillor P. Kent

Secd. Councillor K. Newcomb

     THAT Council authorize the Mayor and City Administrator to execute the 2004/05 Annual Operating Agreement (AOA) between the City of Duncan, BC Transit and Volunteer Cowichan for the Cowichan Valley Paratransit System.

Carried.

 

Roofing Material – Green Door Society

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

      THAT the letter dated March 11, 2004 from the City Solicitors, regarding the non-building code roofing material used by the Green Door Society at 126 Ingram Street, be referred to the Committee of the Whole.

 

Carried.

 

466 Chesterfield & 467 Beech – Development Variance Permit

The Administrator reported that information was distributed to all property owners and tenants within 60 metres of the subject property and were given an opportunity to provide input to this meeting of City Council.

 

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

     THAT Council authorize the issuance of the following Development Variance Permit for the proposed strata subdivision of 466 Chesterfield Avenue & 467 Beech Avenue (i.e. Mortel Development Co. Ltd.):

 

The setback from the common property to the existing dwelling on proposed strata lot 1 be permitted at .5 metre (1.64') rather than the required 1.5 metres (4.9') subject to no doorways being permitted on the north-side of the dwelling on proposed strata lot 1 and subject to only single-storey patio homes being permitted on proposed strata lots 2 and 3.

Carried.

 

Bylaws

 

Highway Name Change Bylaw No. 1963, 2004 (Campbell Road to Campbell Street and Third B Street to Lukaitis Lane)

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

      THAT "Highway Name Change Bylaw No. 1963, 2004" be reconsidered, finally passed and adopted.

      Carried.

 

Council Procedure Bylaw No. 1962, 2004

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

      THAT Council give leave to Councillor Jackson to introduce "Council procedure Bylaw No. 1962, 2004"

Carried.

 

 

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

      THAT "Council Procedure Bylaw No. 1962, 2004" be read for the first time.

 

Carried.

 

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

      THAT "Council Procedure Bylaw No. 1962, 2004" be read for the second time.

 

Carried.

 

Movd. Councillor P. Kent

Secd. Councillor K. Newcomb

      THAT "Council Procedure Bylaw No. 1962, 2004" be read for the third time.

 

Carried.

Officers and Officials Bylaw No. 1964, 2004

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

      THAT Council give leave to Councillor Newcomb to introduce "Officers and Officials Bylaw No. 1964, 2004".

Carried.

 

Movd. Councillor K. Newcomb

Secd. Councillor S. Jackson

      THAT "Officers and Officials Bylaw No. 1964, 2004" be read for the first time.

 

Carried.

 

Movd. Councillor P. Kent

Secd. Councillor M. Caljouw

      THAT "Officers and Officials Bylaw No. 1964, 2004" be read for the second time.

 

Carried.

 

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

      THAT "Officers and Officials Bylaw No. 1964, 2004" be read for the third time.

 

Carried.

Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1965, 2004

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

      THAT Council give leave to Councillor Farkas to introduce "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1965, 2004".

Carried.

 

Movd. Councillor J. Farkas

Secd. Councillor M. Caljouw

      THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment bylaw No. 1965, 2004" be read for the first time.

Carried.

 

Movd. Councillor K. Newcomb

Secd. Councillor P. Kent

      THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment bylaw No. 1965, 2004" be read for the second time.

Carried.

 

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

      THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment bylaw No. 1965, 2004" be read for the third time.

Carried.

 

 

New Business

 

Watershed Management Plan

Movd. Councillor J. Farkas

Secd. Councillor S. Jackson

      THAT the City of Duncan consider budgeting to develop a watershed management plan;

      AND THAT this motion be processed to the next General Purposes Committee Meeting with "power-to-act" for processing to the 2004 Budget Review process.

Carried.

 

 

Judicial Council Submission and Exterior Sound System – Charles Hoey Park

Councillor Newcomb advised that he would be submitting recommended motions to City Council regarding the following two subjects on April 13, 2004:

·        A submission to the BC Judicial Council regarding the need for punishment to reflect the crimes committed.

·        A possible exterior sound system for Charles Hoey Park and the train station to discourage loitering/problem-causing youth from congregating in these areas.

 

Possible Youth Centre

Councillor Farkas said that progress is being made on a possible youth centre for downtown Duncan.  She said that as more information becomes public, she will report further to City Council

 

Special Council Meeting

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

      THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss personnel and legal items;

      AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).

Carried.

 

 

At 8:30 p.m., City Council resolved into Special Meeting.

 

At 10:00 p.m., the following Motion was Put:

 

 

Movd. Councillor M. Caljouw

Secd. Councillor G. Maxwell

      THAT the Special Meeting of City Council rise and report to City Council.

     

Carried.

 

Farmers' Market Representative

Movd. Councillor S. Jackson

Secd. Councillor J. Farkas

      THAT Councillor Ken Newcomb replace Councillor Sharon Jackson as the Farmers' Market representative.

Carried.

 

Green Door Society

Deficiencies

Movd. Councillor M. Caljouw

Secd. Councillor P. Kent

      THAT Council authorize the registration of a "Notice on Title" regarding the non-code roofing deficiency at the property of the Green Door Society at 126 Ingram Street.

Carried.

 

Adjournment

Movd. Councillor G. Maxwell

Secd. Councillor M. Caljouw

      THAT this meeting of City Council do now adjourn.

 

At 10:02 p.m., the meeting adjourned.

 

 

 

                                                                                  

 

Michael Coleman

Mayor

 

                                        

Paul Douville

City Administrator