A Fire Committee Meeting was held in the Councillors’ Lounge, = City Hall, 200 Craig Street, Duncan, B

	The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., December 13, 2004. = ; Present: Mayor Michael Coleman; Councillors Jenny Farkas, Phil Kent, = Geoff Maxwell and Ken Newcomb. Absent With<= o:p> Prior Notice= : Councillors Mike Caljouw and Sharon Jac= kson. <= /o:p> Also Present: Paul Douville, City Administrator.
	His Worshi= p Mayor Michael Coleman opened the Council Meeting w= ith a prayer and called for order. = ;
	Approval of Agenda<= /u>
Agenda	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor K. Newcomb THAT the Agenda for the December 13, 2004 Regular Meeting of City Council with= the addition of the English as a Second Language Program of the Cowichan Vall= ey Intercultural & Immigrant Aid Society be approved.<= /p> Carried. = ;
	Adoption of Minutes = ;
Minutes	Movd. Councillor P. Kent Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT the Minutes of the Regular Meeting and Inaugural Meeting of City Council = held on November 22 and December 6, 2004, with the correction in the Inaugural Minutes of changing the CVRD Alternate Director from Councillor Kent to Councillor Caljouw be approved. Carried. = ;
	Introduction of Late Items
Late Item	It was the consensus of Council Members that the item of the Loss of Funding for the English as a Second Language Program of the Cowichan Valley Intercultural & Immigrant Aid Society = be introduced under New Business.
	Report of Chief Administrative Officer
Administrator’s Report=	Mr. Douville reported on the following items: · On the evening of December 12 and the morning = of December 13, 2004, the Lordco Automotive Parts building on Cowichan Tribes land (south-side of Trunk Road) burned to the ground. This is a major loss for the Company and for the community. · All Christmas decorations are now in place, in= cluding the Oak trees in Charle= s Hoey Park. · Four/five outside employees are away everyday = at the present time as they are using all of their remaining 2004 holiday entitlement. · The Public Works Superintendent is working with the Director of Finance on the 2005 Budget. · The Inflow and Infiltration contract work commenced on December 13, 2004.
	Unfinished Business
Tourist Info Centre – Location Mo= ve to BC Forest Discovery Centre	Movd. Councillor P. Kent Secd. Councillor G. Maxwell= THAT the letter dated November 30, 2004 from the District of North Cowichan, regarding the possible relocation of the Tourist Information Centre and Chamber of Commerce office to the BC Forest Discovery Centre, be received, the contents noted and filed. Carried.
CV Minor Hockey Association’s Proposed Arena	Movd. Councillor K. Newcomb= Secd. Councillor P. Kent THAT the letter dated December 7, 2004 from John Beckett, Chair – Arena Building Committee, Cowichan Valley Minor Hockey Association, to the CVRD Board of Directors, regarding the proposed private arena at the Valley Vi= ew Shopping Centre, be TABLED pending the outcome of the major pool/a= rena proposal for the Cowichan Centre. Carried.
	Correspondence
Possible CVRD Park Tax Levy Referendum	Movd. Councillor J. Farkas <= /span> Secd. Councillor P. Kent THAT the letter dat= ed November 14, 2004 from the Cowichan V= alley Naturalists Conservation Committee, regarding a possible CVRD Park= Tax Levy Referendum, be referred to the Parks and Recreation Committee. Carried.

	The Administrator was asked to get information from the CVRD Board Secretary.
MS Society – Carnation Campaign	Movd. Councillor P. Kent Secd. Councillor G. Maxwell<= /span> THAT the Multiple Sclerosis Society be granted permission= to conduct their Carnation Campaign in the City of Duncan on May 6 and 7, 2005 as reques= ted in the November 19, 2004 letter from the Capital Region Chapter of the Multi= ple Sclerosis Society of Canada. Carried.

2010 Olympic/ Paralympic Winter Games L= ive Sites Program (OPLS)	Movd. Councillor K. Newcomb<= /span> Secd. Councillor P. Kent &= nbsp; THAT the letter dated Novembe= r 24, 2004 from the Ministry of Small Business and Economic Development<= span style=3D'mso-bidi-font-size:12.0pt;font-family:"Courier New"'> with which= the Minister forwarded the 2010 Olympic/Paralympic Winter Games Live Sites Program document, be received and filed and referred to the 2010 Olympics Committee and the Cowichan Centre Commission. Carried.
Town Crier – Annual Report	Movd. Councillor G. Maxwell<= /span> Secd. Councillor K. Newcomb<= /span> THAT = the November 25, 2004 year-end report from Mr. Robert Alexander, Duncan's Official Town Crier, be rece= ived with much appreciation for a job-well-done; &n= bsp; AND THAT his appointment a= s Town Crier for the City of Duncan= be confirmed; AND THAT his expense claim of $171.03 be paid forthwith. Carried.
Heart Month	Movd. Councillor G. Maxwell<= /span> Secd. Councillor P. Kent THAT the Council of the City of Duncan proclaim February 2005 as "Heart Month" in the City of Duncan as requested in the November 25, 2004 letter from the Cowichan Valley Community Team of the Heart and Stroke Foundation of BC & Yukon; AND THAT the Foundation be authorized to display their "February is Heart Month" banner from the banner poles south of the Cowichan Rive= r on the east-side of the Trans Canada Highway for February 1 – 28, 2005= and conduct door-to-door canvassing during the month; AND THAT Members of Council make every effort to participate in the "Heart Month" fund-raising events. Carried. = Councillor Maxwell said he participated= in the recent unveiling of the Heart & Stroke Foundation plaque at the <= st1:place w:st=3D"on">Cowichan District Hospital= recognizing Preston Bruce and his team for raising over $1 million in fun= ds for the Foundation.
DBIAS – Thanks to Public Works Crew	Movd. Councillor J. Farkas <= /span> Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT the letter dated Novembe= r 29, 2004 from the Duncan Business Improvement Area Society, wherein they expr= ess appreciation and recognition to Al Scholz and the Public Works crew, be receive= d, the contents noted and filed; &= nbsp; AND THAT the letter be forwarded to the&= nbsp; Public Works Department. Carried.


DBIAS - Duncan Farmers’ Market Society (DDFMS) License Fees	Movd. Councillor J. Farkas <= /span> Secd. Councillor P. Kent THAT Downtown Duncan Farmers’ Market Society (DDFMS) license fees= for 2004 be forwarded to the Duncan Business Improvement Area Society (DBIAS) in December 2004. Carried. Movd. Councillor K. Newcomb<= /span> Secd. Councillor J. Farkas &= nbsp; THAT the November 30, 2004 request from the DBIAS that the City forward them future years’ DDFMS License Fees in quarterly payments, be referred= to the Finance Committee. Carried.
City of Kamloops - Heroes of Confederation	Movd. Councillor K. Newcomb<= /span> Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the letter dated November 12, 2004 from the City of Kamloops, regarding the Heroes of Confederation project= , be referred to the local Chinese Benevolent Association for comment. Carried.
CVRD - Parking	Movd. Councillor P. Kent Secd. Councillor G. Maxwell<= /span> &= nbsp; THAT the letter dated Decembe= r 6, 2004 from the Cowichan Valley Regional District Board of Directors, regarding parking = in the vicinity of 175 Ingr= am Street, be received, the contents noted and filed. Carried.
Hospital Hill Neighbourhood Concerns	Movd. Councillor K. Newcomb = Secd. Councillor P. Kent &= nbsp; THAT the letter dated Decembe= r 8, 2004 from Garry Bruce, Bruce’s Grocery - 550 Cairnsmore Street, regarding Hospital Hill Neighbourhood concerns, be referred to the Public Safety Commi= ttee. Carried.
“Family Literacy Day” – January 27, 2005	Movd. Councillor G. Maxwell<= /span> Secd. Councillor K. Newcomb<= /span> &= nbsp; THAT January 27, 2005 be proc= laimed as “Family Literacy Day” in the City of Duncan as requested by Literacy BC in= their December 1, 2004 letter. Carried.
	Reports of Committees, COTW & Commissions
	Finance Committee
Warrant No. 11-2004	Movd. Council= lor K. Newcomb Secd. Council= lor J. Farkas = ; THAT Warrant No. 11-2004 cove= ring General Account cheque numbers 108985 – 109146 in the total amount = of $332,633.41 - Payroll Account – Payroll #22= covering Direct Deposits in the<= /o:p> amount of = ; <= /span> 31,302.73 - Payroll #23 covering cheque numbers 3395–3408; & Direct= Deposits in the amount of = ; 52,319.29 - Payroll #24 covering cheque numbers 3409–3443; & Direct= Deposits in the amount of = ; 41,555.11 <= span style=3D'font-family:"Courier New"'> GRAND TOTAL= . . . . . . &n= bsp; $457,810.54 be ratified. Carried.
	Parks & Recreation Committee &nbs= p;
	For consideration were the notes of the November 29, 2004 meeting.
City Square Stage Roof	Movd. Councillor K. Newcomb<= /span> Secd. Councillor G. Maxwell<= /span> THAT Council authorize Councillor Phil Kent to canvas the community and other sources for sponsorship and donations towards the proposed Cit= y Square stage roof to a maximum time of three months. Carried. Movd. Councillor G. Maxwell<= /span> Secd. Councillor K. Newcomb<= /span> THAT the following November 29, 2004 recommendation from the Parks & Recreation Committee be referred back to the Committee:= &= #8220;THAT Herold Engineering Ltd. be authorized to proceed with working drawings for the proposed City Square stage roof for a maximum budget of $80,000.00 wi= th the request that split-faced concrete blocks be used and a colour palette being submitted to Council for consideration; <= u>AND THAT an additional $30,000.00 to the reserve fund of $50,000.00 be budgeted in 2005.” Carried.
	General Purposes Committee
	For consideration were the notes of the November 29, 2004 meeting.
Scotty Currant Memorial Pla= que	Movd. Councillor G. Maxwell<= /span> Secd. Councillor P. Kent THAT Council authorize a maximum expenditure of $225.00 for a memorial plaque for Scotty (Harry) Currant; AND THAT the plaque be mounted in concrete in one of the flower beds near= the Train Station. Carried.
Telus Contract Proposal	Movd. Coun= cillor K. Newcomb Secd. Coun= cillor P. Kent THAT as recommended by the Director of Finance, Pe= ter de Verteuil, Council authorize the execution of the 5-year contract proposed by Telus on November 17, 2004 that would produce an ann= ual savings of $1,917.12. Carried.
Diploma in Local Government Management – Trevor Kushner	Movd. Coun= cillor P. Kent Secd. Coun= cillor G. Maxwell WHEREAS on June 12, 2000, Council authorized $2,400.00 for Trevor Kushner, Public Works Super= intendent, to complete the courses for the “Diploma in Local Government Management”; &= nbsp; AND WHEREAS the costs for these courses have significantly increased since 2000; &= nbsp; AND WHEREAS an additional $1,000.00 to the approved amount of $2,400.00 h= as been paid since 2000; &= nbsp; AND WHEREAS Mr. Kushner has one last course to complete at a cost of $484= .60; THEREFORE BE IT RESOLVED THAT Council authorize an additional $1,500.00 ($1,000.00 already expended) for Trevor Kushner to complete the courses f= or the “Diploma in Local Government Management”.= Carried. = ;
Building Statistics – November 2004	Building Statistics Report<= /o:p> = Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Building Statistics Report for No= vember 2004, as presented, be received, the contents noted and filed. Carried.
	Pioneer Complex Committee
2005 Budget for Pioneer and= Kin Parks	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT as recommended by the Pioneer Complex Committee, the 2005 Budget for Pioneer= and Kin Parks in the amount of $193,975.00 be approved. Carried.
X-treme Park Lighting	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT as recommended by the Pioneer Complex Committee, the overhead lights at the X-treme Park remain on from dusk to dawn; = ; AND THAT this arrangement be monitored for a minimum of 6-months (RCMP ha= ve indicated that they wish to be involved in this monitoring scenario). Carried.
	Bylaws
Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2= 004	Movd. Councillor G. Maxwell Secd. Councillor J. Farkas THAT Council give leave to Councillor P. Kent to introduce "Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004". Carried.


	Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT "Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004" be re= ad for the first time. Carried.
	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT "Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004" be re= ad for the second time. Carried. =
	Movd. Councillor G. Maxwell Secd. Councillor J. Farkas THAT "Secondhand Dealers and Pawnbrokers Bylaw No. 1976, 2004" be re= ad for the third time. Carried.
Building Bylaw No. 1848, 1998, Amending Bylaw No. 198= 2, 2004 (Permits – Supervision – 10% Reduction) = ;	Movd. Councillor K. Newcomb Secd. Councillor J. Farkas THAT Council give leave to Councillor G. Maxwell to introduce “Building Bylaw No. 1848, 1998, Amending Bylaw No. 1982, 2004”. Carried.
= ;	Movd. Councillor G. Maxwe= ll Secd. Councillor P. Kent<= /p> THAT “Building Bylaw No. 1848, 1998, Amending Bylaw No. 1982, 2004”= ; be read for the first time. Carried.
= ;	Movd. Councillor K. Newco= mb Secd. Councillor P. Kent<= /p> THAT “Building Bylaw No. 1848, 1998, Amending Bylaw No. 1982, 2004”= ; be read for the second time. Carried.
= ;	Movd. Councillor P. Kent<= /p> Secd. Councillor J. Farka= s THAT “Building Bylaw No. 1848, 1998, Amending Bylaw No. 1982, 2004”= ; be read for the third time. Carried.
= ;	Question Period – Council
Line Paint= ing = ;	On a question from Counci= llor Kent,= the Administrator advised that all main arterial streets receive line paintin= g on an annual basis and other areas receive line painting on a two-year cycle. Some years, budget limitations do not permit attention to be given to all areas in the City. It was suggested that this portion of the 2005 Budget = be reviewed closely during budget deliberations.
= ;
LED Christ= mas Lighting	On a question from Counci= llor Newcomb regarding the subdued appearance of the white LED Christmas strin= gs of lights, it was noted that the white lights were designated by Council = with the intention of remaining lit year round.
= ;	New Business
Cowichan Valley Intercultural & Immigrant Aid So= ciety – ESL Program	Movd. Councillor J. Farka= s Secd. Councillor P. Kent<= /p> THAT the Council of the City of D= uncan confirm its support of the work of the Cowichan Valley Intercultural and Immigrant Aid Society; AND THAT the letters from the students of the English as a Second Language Program of the Society and the proposed funding cut be referred to the Honourable Graham Bruce, MLA – Cowichan – Ladysmith, for comm= ent; AND THAT a delegation from the Society be invited to the January 10, 2005= Regular meeting of City Council. Carried.
Tom MacNeil – Cameraman	Mayor Coleman noted that = this would be the last Council meeting for volunteer Shaw TV cameraman Tom MacNeil. He is pursuing his education in the photography and lighting discipline and will no longer be able to volunteer for Shawcable. Mayor Coleman thanked him for his efforts over the last 3 years and wished him = well in his education.
SeasonR= 17;s Greetings	Mayor Coleman extended the warmest wishes for a wonderful Christmas and Holiday Season to one and al= l.
Special Council Meeting	Movd. Councillor G. Maxwell = Secd. Councillor J. Farkas &= nbsp; THAT the Council of the City of Duncan resolve into Special Meeting (Committee= of the Whole) to deal with property and personnel issues;<= /p> AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act).<= o:p> Carried.
	At 8:15 p.m., City Council resolved into Special Meeting. At 9:05 p.m., the following Motion was = Put:
	Movd. Coun= cillor G. Maxwell Secd. Coun= cillor K. Newcomb THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
	= ; &n= bsp; = ; = = ; &n= bsp; = ; <= /o:p>
	Michael Coleman Mayor = ; &n= bsp; = ; = Paul Douville Corporate Officer

Correspondence

Building Bylaw No. 1848, 1998, Amending Bylaw No. 198= 2, 2004 (Permits – Supervision – 10% Reduction)