The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., September 22, 2003. Present: Deputy Mayor Mike Caljouw; Councillors Jenny Farkas, Phil Kent, Geoff Maxwell and Ken Newcomb. Absent With Prior Notice: Mayor Michael Coleman. Absent: Councillor Sharon Jackson. Also Present: Paul Douville, City Administrator.
	His Worship Deputy Mayor Mike Caljouw opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the minutes of the September 8, 2003 Regular Council meeting be adopted. Carried.
	Delegations:
Roger Bruce – Stu Pitts Challenge	Representing the Cowichan Sportsplex, Roger Bruce addressed Council regarding the Stu Pits Challenge. To date, $400.00 per pound has been pledged for the weight loss challenge being staged for Mr. Stu Pitts. To date, Mr. Pitts has lost 30 lbs. Mr. Bruce indicated that they hope to raise a minimum of $100,000 and possibly $1,000,000. On behalf of the Cowichan Sportsplex, the Honourable Graham Bruce, MLA – Cowichan Ladysmith, will make a presentation to Cabinet to seek matching funds for communities that have projects encouraging fitness and the related provision of sports venues in keeping with the objectives of the 2010 Winter Olympics being staged in Vancouver and Whistler. With the aid of a CD player, Mr. Bruce played the theme for the movie picture "Rocky" and outlined the dramatic ceremony, which could unfold at the 2004 12-hour relay at the Cowichan Sportsplex. He stressed that they are seeking business and corporate sponsorships and encouraged all interested parties to become involved. Mr. Bruce then invited Grant McKinnon of Pacific Builders to the podium. Mr. McKinnon provided a $75,000 grant towards the Stu Pitts challenge in aid of continuing with the Cowichan Sportsplex infrastructure. All those in attendance applauded Mr. McKinnon for this generous donation. Mr. Bruce and his entourage were thanked for the presentation and they left the meeting.
Economic Development Commission	Representing the Cowichan Economic Development Commission, Vice-Chair Pat Foster addressed Council. She advised that September is "Cowichan" month and said she would be turning the presentation over to Manager Geoff Millar regarding advances made with the Cowichan branding project. She noted that Councillor Farkas has been attending Economic Development Commission meetings and advised that all members of Council are welcome to attend these meetings. With the aid of a power point presentation, Geoff Millar then addressed Council. He outlined the following five items under the heading of "What We Do At The EDC": · Provide information to potential investors and help match investors with local investment opportunities. · Conduct and facilitate specific studies and research projects to enhance local industry and community development. · Assist established businesses in expansion or relocation plans. · Provide a referral service to Federal, Provincial and Municipal Officials and Community Organizations. · Advise and assist businesses applying for government programs, licensing and financial aid programs. Mr. Millar then outlined some new branding partnerships and asked that the City incorporate the new Cowichan logo on their stationery when new stationery is ordered. He said they are working with the Ministry of Transportation to attempt to have the Cowichan Branding on the Ministry directional signage. "Ride Cowichan" will also be placed on all transit buses. He then referenced a number of signs, which are being displayed in the Cowichan Valley using the Cowichan Brand. He said they will be supplying decals to the City for use on City vehicles. Pat Foster then thanked Mr. Millar for his presentation and advised that the City will be able to have full use of the Cowichan Brand following the execution of a small formal agreement stating that it will not be changed from the agreed format. Deputy Mayor Caljouw thanked Mrs. Foster and Mr. Millar for their presentations and they left the meeting.
	Communications
Aquannis Centre Fitness Studio Flooring	For consideration was a letter dated September 10, 2003 from the General Manager of the Cowichan Community Centre. Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT as requested by the Cowichan Community Centre Commission, Council agree that $4,000 plus GST be appropriated from the Aquannis Centre Reserve Fund for 650 square feet of Mondo Bolli flooring for the Aquannis Centre Fitness Studio. Carried.
BCGEU – Alcohol and Crime	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT the letter dated September 8, 2003 from the BC Government & Service Employees Union, regarding new research on the links between increased availability of alcohol and crime, be received, the contents noted and filed. Carried.
Sale of BC Rail	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT the e-mail dated September 11, 2003 from the City of North Vancouver, regarding opposition to the sale of BC Rail, be received, the contents noted and filed. Carried. Councillors Farkas and Kent dissenting.
Centennial Park	Movd. Councillor J. Farkas Secd. Councillor P. Kent THAT the letter dated September 16, 2003 from Lynda Kirkness, 2 – 841 Jubilee Street, regarding Centennial Park, be referred to the Parks & Recreation Committee. Carried.
	The Administrator was asked to reply to the letter advising that it has been referred to the Parks & Recreation Committee, advising about the Jubilee Garden project, work that has taken place in the Park in the recent past and thanking her for her offer of assistance.
Third Annual Cowichan Valley Women's Art Show	Movd. Councillor J. Farkas Secd. Councillor G. Maxwell THAT the letter dated September 17, 2003 from the Cowichan Spirit of Women, regarding the third annual Cowichan Valley Women's Art Show, be received, the contents noted and filed. Carried.
Salvation Army – Garbage Disposal Costs	Movd. Councillor J. Farkas Secd. Councillor K. Newcomb THAT the letter dated September 18, 2003 from the Salvation Army, regarding costs associated with garbage disposal, be referred to the Public Works Committee. Carried.
	Reports of Standing Committees
	Planning & Priorities Committee
Planning Charette	Councillor Kent reported on the September 16, 2003 "Gateways and Downtown Revitalization Strategy" Charette. He expressed appreciation to the participants and noted that excellent priorities were established for inclusion by the consultants in their final report. The final report should be available for Council consideration by the end of November 2003.
Trans Canada Highway	Councillor Kent also reported that Deputy Mayor Caljouw, himself and the Administrator will be meeting with the Minister of Transportation, the Honourable Judith Reid on September 24, 2003 during the UBCM Convention in Vancouver. They will be asking the Minister to consider participating in a formal planning process regarding the Trans Canada Highway corridor in and near the City of Duncan. He noted that the Cowichan Valley Regional District, the District of North Cowichan and the Cowichan Tribes will need to be involved in this process.
	Reports of Special Committees
Miscellaneous	Councillor Maxwell noted that members of Council and the Administrator participated in the September 19 Grand Opening of the Island Spa Touchless Car Wash on Trunk Road. He noted that the operation solely uses environmentally friendly products.
	Deputy Mayor Caljouw noted the following: · He enjoyed participating in the Planning Charette on September 16 and found the exercise very worthwhile. · He participated in the Subway Sandwich Celebrity Fundraiser on September 18 to assist with their fundraising endeavours for Children With Intestinal & Liver Disorders. · He also participated as a volunteer jailbird during the Canadian Kidney Foundation Annual Roundup for Research Fundraiser. · He announced that he has formally joined the "Pitt Crew" and hopes to lose 40 lbs. and secure related bids in his endeavour.
	Councillor Newcomb reported that the egress from the Cowichan Community Centre parking lot to Clements Street has been completed and the Community Centre has agreed to fund it. He said this egress was very well used at the Cowichan Capitals game last Friday evening.
	Councillor Newcomb also reported that the Cowichan Community Centre agreed that the trees near the World's Largest Hockey Stick should remain in place.
	Unfinished Business
Option T-2 – Downtown Core Parking and Traffic Circulation Study	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT Council proceed with Option T2 from the Downtown Core Parking and Traffic Circulation Study in conjunction with the upgrades to Government Street being done for the Wal-Mart development, and to include signalization of Queens/Duncan Streets. Carried.
	Councillor Kent thanked the participants at the Public Meeting held on September 11, 2003 for their wide support. He noted that 17 of the 18 written surveys returned, showed support of the proposed one-way couplet system for Duncan Street and Canada Avenue. He noted that the Engineer of the District of North Cowichan is also in agreement with this concept.
Special Council Meeting	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss property and personnel issues; AND THAT persons other than Council Members and the Deputy Clerk be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:20 p.m., City Council resolved into Special Meeting.
	At 8:50 p.m., the following Motion was Put:
	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Special Meeting of City Council rise; AND THAT this meeting of City Council do now adjourn. Carried.
	Mike Caljouw Deputy Mayor Paul Douville City Administrator