The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., December 9, 2002. Present: Mayor Michael Coleman; Councillors Mike Caljouw, Jenny Farkas, Sharon Jackson, Phil Kent, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the minutes of the Regular Meeting of City Council held November 25, 2002 and the Inaugural Statutory Meeting of City Council held December 2, 2002 be adopted. Carried.
	Delegations:
Mark Ridewood – Perpetual Arts Trophy 2002	Since Mark Ridewood was not present at the December 2, 2002 Inaugural Council Meeting, Councillor Ken Newcomb took this opportunity to present the Cowichan News Leader Arts Trophy to Mark Ridewood in person for 2002. Councillor Newcomb noted that Mr. Ridewood is a Duncan actor, thespian and volunteer. He has been a member of the Cowichan Musical Society for years, acting in many of the troupe's productions. Not content to merely appear in those productions, Mr. Ridewood, a millwright at the Crofton Mill, recycles materials of all kinds and makes the Cowichan Musical Society's lavish sets. His sets for the February's 2002 Guys & Dolls production were recognized by many viewers as among the best ever created for the Cowichan Musical Society. Mark Ridewood is also a drummer with the Devon Bailey Big Band and sings with the Cowichan Philharmonic Choir. His latest volunteer effort was building riser seating for the Mercury Theatre in time for use for the Cowichan Fringe Festival 2002. Mr. Ridewood addressed the meeting and indicated that he was honoured, touched and flattered at being presented with this award. He said that he loves building sets and being involved in the arts and that receiving an award is definitely a true bonus.
	Communications:
Duncan Cowichan Festival Society – Annual July use of Core & City Square Stage	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT the letter dated November 14, 2002 from the Duncan Cowichan Festival Society, wherein they request use and control of the Downtown Core and City Square Stage annually on the 3^rd Friday and Saturday in July, be referred to the Administration to draft a management agreement. Carried.
Auxiliary to Cowichan District Hospital – Banner Request	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the Council of the City of Duncan authorize the display of the Senior Auxiliary to Cowichan District Hospital Banner from the banner poles adjacent to the east-side of the Trans Canada Highway and south of the Cowichan River for the weeks of October 10 – 25, 2003 as requested in their December 1, 2002 letter. Carried.
Cowichan Secondary School – International Space Station Link	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the letter dated December 3, 2002 from the Principal of Cowichan Secondary School, regarding a radio link with the International Space Station, be received, the contents noted and filed. Carried. The Administrator was asked to thank them for the invitation and indicate that Members of Council are eagerly looking forward to attending the event.
Food Bank Drive	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the following two notices be received, the contents noted and filed: Bulletin from the CVRD advising that food bank donations can be left with recyclables during December in all areas other than City of Duncan and Cobble Hill. Notice of the 2nd Annual City of Duncan Public Works Food Drive December 16-20, 2002. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 11-02	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT Warrant No. 11-02 covering General Account cheque numbers 105582 – 105723 in the total amount of $385,973.30 Payroll Account - Payroll #23 covering cheque numbers 2455 - 2460 and Direct Deposits in the amount of 28,799.19 - Payroll #24 covering cheque numbers 2461 – 2481 and Direct Deposits in the amount of 31,899.13 GRAND TOTAL . . . . . . $446,671.62 be ratified. Carried.
	Parks & Recreation Committee
City Square Launch	Councillor Maxwell reported that the November 29, 2002 launch of the new City Square was a resounding success. He said it was spectacular to see approximately 4,000 in attendance to view the fireworks display from the roof of City Hall and to see Santa descending down the fire department ladder truck from the roof of City Hall. He extended appreciation to Hayes Forestry Service for sponsoring the fireworks and Gordon Closson Tree Service and the Public Works Crew for assisting with the decoration of business storefronts. He noted that the City Square end product was beautiful.
	Reports of Special Committees
Building Statistics Report – November 2002	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT the Building Statistics Report for November 2002, as prepared by the Building Inspector, be received, the contents noted and filed. Carried.
	Pioneer Complex Committee For consideration was a letter dated December 6, 2002 from the Secretary of the Pioneer Complex Committee.
Broader Funding Partners	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT as recommended by the Pioneer Complex Committee, the Councils of the City of Duncan and the District of North Cowichan approach the Electoral Area Directors for Areas "A", "B", "C", "D" and "E" requesting funding participation in Pioneer Park, Sherman Road Park and McAdam/Rotary Park Sports Fields and the Aquannis Centre noting that without broader funding, a two-tier registration system will likely have to be implemented for these facilities; AND THAT this process be commenced with an information luncheon meeting with all respective parties early in 2003. Carried.
Perimeter Fence Signage – Beverly Corners	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT as recommended by the Pioneer Complex Committee, only one sign be permitted at any one time on the Beverly Corners/ Pioneer Park perimeter fence; AND THAT use space on this fence be booked through the District of North Cowichan Parks and Recreation Director; AND THAT only vinyl-type banners or signs be permitted (Exception: The Cowichan Exhibition Society may authorize one additional sign – e.g. Farmers' Market). Carried.
2003 Budget and Five-Year Capital Budget	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT as recommended by the Pioneer Complex Committee, Council approve of the proposed 2003 Budget for Kinsmen and Pioneer Parks in the amount of $191,703.00 and the proposed Five Year Capital Program Budgets for 2003-2007. Carried.
	Unfinished Business
Police Cost-Sharing	For consideration were letters dated November 21 and October 18, 2002 from the Town of Creston and the District of Logan Lake. Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the subject of a Provincial Policing Model be referred to the Safety and Emergency Services Committee for recommendation. Carried.
Government Liquor Store Closures	For consideration was a reply dated November 28, 2002 from the Honourable Rick Thorpe, Minister of Competition, Science and Enterprise in response to our October 31, 2002 letter to the Minister of Public Safety and Solicitor General, the Honourable Rich Coleman, regarding government liquor store closures. Movd. Councillor J. Farkas Secd. Councillor S. Jackson THAT the Council of the City of Duncan urge the Provincial Government to place a moratorium on its proposed changes to liquor regulations, sales and distribution. LOST. Councillors Kent, Newcomb, Maxwell and Caljouw dissenting. Movd. Councillor J. Farkas Secd. Councillor S. Jackson THAT the Council of the City of Duncan ask the Government of the Province of BC to provide a formal vehicle, perhaps through appointment of a commissioner, a committee of MLAs or similar means – for public discussion and community input into the issues of liquor regulations, sales and distribution. Carried. Councillors Caljouw and Newcomb dissenting. Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the letter dated November 28, 2002 from the Minister of Competition, Science and Enterprise, regarding government liquor store closures, be received, the contents noted and filed. Carried.
Craig Street Sanitary Sewer Connections	For consideration were memos dated November 28 and December 5, 2002 from the Building Inspector and the City Treasurer regarding Craig Street Sanitary Sewer Connections. The following tenders dated November 27, 2002 were received: Mainland Mechanical $47,187.82 + GST (plus contingency) Jerry Mattu's Excavating Ltd. $63,411.00 + GST Movd. Councillor K. Newcomb Secd. Councillor S. Jackson THAT the subject of the Craig Street sanitary sewer connections be referred to the December 16, 2002 Public Works Committee Meeting with power-to-act. Carried.
Paratransit Bus Stop	For consideration were the following items: · Letter dated December 5, 2002 from Volunteer Cowichan · Memo dated December 4, 2002 from the City Administrator Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the following Paratransit Bus Stop designation be deleted from Schedule "D" of the Streets Bylaw 1976 #1127: "THAT the first parking stall on the east-side of Craig Street immediately north of the City Hall lane be designated as a Paratransit Bus Stop." AND THAT the on-street area on the north side of Ingram Street between the entrance to 107 Ingram Street (i.e. Liquidation world) and Canada Avenue be designated a Bus Stop Zone (i.e. conventional & Paratransit buses). Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the subject of the Paratransit Bus Stop be referred to the Public Works Committee for recommendation. Carried.
Business Improvement Area Bylaws	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the process for the "Core" and "Fringe" Business Improvement Areas outlined in the December 5, 2002 memorandum from the City Administrator be endorsed. Carried. It was noted that the requirement to mail the notice for the renewal of the "Core" and "Fringe" Business Improvement Areas to the owners of the parcels liable to be charged did not occur. The new advertisement occurred on December 8, 2002, the notice have been mailed to the owners and the close of the counter-petition is 4:00 p.m., January 9, 2003.
	Bylaws:
Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT Council give leave to Councillor Kent to introduce "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002". Carried.
	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002" be read for the first time. Carried.
	Movd. Councillor S. Jackson Secd. Councillor J. Farkas THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002" be read for the second time. Carried.
	Movd. Councillor K. Newcomb Secd. Councillor M. Caljouw THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1945, 2002" be read for the third time. Carried.
Zoning bylaw No. 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents & Height Definitions)	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT Council give leave to Councillor Maxwell to introduce "Zoning bylaw No. 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents & Height Definitions)". Carried.
	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT "Zoning Bylaw No 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents and Height Definitions)" be read for the first time. Carried.
	Movd. Councillor M. Caljouw Secd. Councillor J. Farkas THAT "Zoning Bylaw No 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents and Height Definitions)" be read for the second time. Carried.
	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT "Zoning Bylaw No 1540, 1988, Amendment Bylaw No. 2, No. 1946, 2002 (Tents and Height Definitions)" be read for the third time. Carried.
Short Term Capital Borrowing Authorization Bylaw No. 1943, 2002 (City Square)	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT "Short Term Capital Borrowing Authorization Bylaw No. 1943, 2002 (City Square)" be reconsidered, finally passed and adopted. Carried.
Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1941, 2002 (321 Coronation Ave from C-2 (Office Commercial) to C-3 (Service Commercial)	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT "Zoning Bylaw No. 1540, 1988, Amendment Bylaw No. 1, No. 1941, 2002 (321 Coronation Avenue from C-2 (Office Commercial) to C-3 (Service Commercial)" be reconsidered, finally passed and adopted. Carried.
	New Business:
Proposed Neighbourhood Pub and Liquor Store – Beverley Corners	For consideration was a letter dated November 12, 2002 from the Municipal Clerk of the District of North Cowichan to Cowichan Town Centre Market Inc. (copy to City of Duncan) regarding a proposed neighbourhood pub and retail liquor store at Beverley Corners. Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the Council of the City of Duncan accept the invitation of the Council of the District of North Cowichan and agree to participate in a Public Meeting, regarding the Proposed Neighbourhood Pub & Retail Liquor Store at the Beverly Corners Shopping Centre, scheduled for 7:00 p.m., January 30, 2003 Thursday). (Municipal Clerk to advise of location of the Public Meeting). Carried.
372 Coronation Avenue - On-Street Parking	For consideration were the following items: · Letter dated November 29, 2002 from Hanco Management Ltd. Re: On-Street Parking – 372 Coronation Avenue · Memo dated December 6, 2003 from Commissionaire Sergeant A. Husbands Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the two (2) parking spaces on the south-side of Coronation Avenue between St. Julian Street and the access to the parking lot for 372 Coronation Avenue be designated as 2-Hour parking as requested in the November 9, 2002 letter from Hanco Management Ltd. Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the motion moved by Councillors Jackson and Caljouw, regarding the Hanco Management request, be tabled. Carried.
Special Meeting	Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss legal issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:20 p.m., City Council resolved in to Special Meeting.
	At 9:15 p.m., the following Motion was Put: Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
	Michael Coleman Mayor Paul Douville City Administrator