The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., May 27, 2002.
	Present: Mayor Michael Coleman; Councillors Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Absent With Prior Notice: Councillor Mike Caljouw. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the Minutes of the May 13, 2002 Regular Meeting of City Council be adopted. Carried.
	Delegations
David Pink – Chemainus Theatre Society – "Hello Dolly" Banner	For consideration was a letter dated May 23, 2002 from Mr. Pink. Mr. David Pink, Marketing & Development Manager for the Chemainus Theatre Society, addressed Council requesting reconsideration of the May 13, 2002 decision to deny permission for the display of a "Hello Dolly" banner.
	Among others, Mr. Pink raised the following points: · The Chemainus Theatre Society is a not-for-profit charitable organization operating on a break-even budget and there are no private stakeholders involved or taking profits from the Society. · All profits from the Gallery and Playbill dining room are used to reduce their need for external subsidies but do not eliminate the need. · They are a federally registered charity. · They have 140 volunteers who have donated 50,000 volunteer hours. · They only have a $13,000 deficit after 10-years of operation. · They employ 80 people. · They have entertained 65,000 people. · The investment for the "Hello Dolly" production is $600,000. · The annual operating budget is $2.1 million and their marketing budget is $165,000. plus $140,000. in sponsorship advertising.
	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the request from the Chemainus Theatre Society for reconsideration of their banner request be referred "In Committee" with power-to-act. Carried.
	Communications
Village of Kaslo –US-Made Products	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the May 13, 2002 letter from the Mayor of the Village of Kaslo, regarding a possible policy of buying US-made products only if no other alternative is available, be received, the contents noted and filed. Carried.
Broadband High Speed Internet Access for all Municipalities	Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT the May 10, 2002 letter from Councillor Bonnie Holly of the District of Houston, regarding broadband high speed internet access for all municipalities, be received, the contents noted and filed. Carried. Councillors Jackson & Kent dissenting.
	Reference was made to the Premier's Council on Technology and to the resolution being debated at the 2002 UBCM convention.
Spina Bifida & Hydrocephalus Association of BC – Proclamation	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT the month of June 2002 be proclaimed as "SPINA BIFIDA and HYDROCEPHALUS MONTH" in the City of Duncan as requested in the May 9, 2002 letter from the Spina Bifida & Hydrocephalus Association of British Columbia. Carried.
	Reports of Standing Committees
	Parks & Recreation Committee · Christmas Lights Committee
Christmas Lights	For consideration was a memo dated May 17, 2002 from the Public Works Superintendent. Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT Council authorize the use of the 2001 surplus ($4,000.00 approx.) for Christmas lights/decorations and the 2002 budget of $5,000.00 to fund the following two projects:
	1. Light City Hall with exterior lights year-round. 2. Construct a Christmas tree on top of City Hall;
	AND THAT the issue be referred back to the Christmas Lights Committee to develop input on a detailed plan in this regard, which is to be approved by City Council. Carried.
City Square Project	Councillor Maxwell made reference to the recent removal of 8 trees around City Hall in preparation for the City Square Project and the replanting of a couple of dozen more suitable trees. He noted the 8 trees that were removed were the wrong species for this location and were difficult to prune. He also indicated that several of the trees were diseased with rotting cores. He noted that the tenders for the City Square Project will be opened at 3:00 p.m., May 28, 2002.
	Reports of Special Committees
Miscellaneous	Councillor Maxwell advised that the Mayor's Advisory Committee for Persons With Disabilities met recently and resolved to establish quarterly meetings. The Committee staged a "walk about" with representatives of various organizations to determine accessibility problems in the downtown core. He said a number of problems were noted and they will be brought to the attention of the Public Works Superintendent.
	Councillor Jackson reported that the May 23, 2002 Junior Council Dinner was most enjoyable. She said she has offered to organize a mentoring program for future Junior Councillors prior to the staging of the Junior Council meetings.
	Councillor Kent reported on the "walk about" conducted for the Women's Safety Audit on May 23, 2002. The audit is being conducted in the Cairnsmore/College/Government area. He said representatives from the neighbourhood were present along with Garry Bruce from Bruce's Grocery. He said this endeavour was very enlightening and that recommendations will be forthcoming to City Council.
	Mayor Coleman advised that another meeting with Chief Harvey Alphonse, Mayor Rex Hollett and CVRD Chair Councillor Tom Walker with staff representation was held on May 16, 2002. He said that useful and open discussions continue.
	Unfinished Business
Future of BC Hydro – Deregulation of Electricity	Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the letter dated May 1, 2002 from the Office and Professional Employees Union, Local 378, regarding the future of BC Hydro and the deregulation of electricity, be referred to a General Purposes Committee meeting;
	AND THAT Union, Hydro and Provincial Government representatives be invited to attend. Carried.
Inter-Municipal Trade Licenses	For consideration was a letter dated May 15, 2002 from the District of North Cowichan advising of the following April 23, 2002 resolution of their Council: "that Council not pursue inter-municipal business licenses at this time." Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT staff be requested to initiate a reform of the Business Licenses Fee Structure; AND THAT a meeting be held with the Council of the District of North Cowichan following completion of the restructure. Carried.
Cloghesy & Doak – Extra Consulting Fees	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the May 16, 2002 letter from Cloghesy & Doak Ltd. regarding extra consulting fees, be referred to the Parks & Recreation Committee for recommendation. Carried.
TAVI Representation	For consideration was an e-mail dated May 21, 2002 from the Tourism Association of Vancouver Island. Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the Council of the City of Duncan confirm that it wishes the Duncan-Cowichan Chamber of Commerce to continue on as the Founding Member representation for the City on the Tourism Association of Vancouver Island Board (TAVI) noting that Councillor Geoff Maxwell (TAVI Adhoc Director) will attend meetings and the AGM if available to do so; AND THAT the City Councillor be the sole voting representative. Carried.
JUB Capacity Units – Cowichan Bay Sewer System	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the May 22, 2002 request from the CVRD to purchase an additional 100 JUB capacity units in addition to the already agreed sale of 746 units for the Cowichan Bay Sewer System be referred to a General Purposes Committee meeting; AND THAT Director Alex Robertson and CVRD staff be invited to attend. Carried.
	New Business
Policy – Grants for Charitable Organizations	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the suggested policy for grants for charitable organizations be referred to the Finance Committee for recommendation:
	"WHEREAS the City of Duncan recognizes a large number of charitable organizations through proclamations; and WHEREAS the City of Duncan provides recognition to charitable organizations through flying banners; and WHEREAS the City of Duncan authorizes charitable organizations to canvass door-to-door; and WHEREAS the taxpayers of the City of Duncan should be free to individually choose which charitable organization to donate to; THEREFORE BE IT RESOLVED THAT the City of Duncan adopt a policy of not financially supporting individual charitable organizations." Carried.
Special Meeting	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss legal issues; AND THAT persons other than Council Members and the Deputy Clerk be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:10 p.m., City Council resolved into Special Meeting.
	At 9:05 p.m., the following Motion was Put:
	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the Special Meeting of City Council rise and report to City Council. Carried.
"Hello Dolly" Production Banner	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT Council affirm its May 13, 2002 decision regarding the proposed "Hello Dolly" banner for the Chemainus Theatre Society (i.e. THAT a banner for a production at the Chemainus Theatre Society not be displayed from the City banner poles.). Carried. Councillor Newcomb dissenting.
Adjournment	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT this meeting of City Council do now adjourn. Carried.
	The meeting adjourned at 9:07 p.m. Michael Coleman Mayor Paul Douville City Administrator