The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., March 25, 2002.
	Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the Minutes of the Regular Meeting of City Council held on March 11, 2002 be adopted. Carried.
	Delegations
Cowichan Tourism Association	Representing the Cowichan Tourism Association, President Rick Duckles addressed Council. With the aid of an overhead projector, Mr. Duckles made a presentation requesting that their annual grant be increased from $5,000 to $7,000.
	Mr. Duckles made the following points among others: · Tourism is a strong economic driver. · Their vision is "to offer tourism experience of the highest quality to all our visitors". · Their mission is: "Cowichan Tourism Provides Leadership Through Marketing, Education and Advocacy to Achieve Regional Tourism Excellence". · One of their objectives for 2002/2003 is to lead in the creation of "Tourism Team Cowichan" that is committed to achieving tourism excellence for the Cowichan Region. · He outlined the history of Cowichan Tourism, the founding regional partners, other tourism partners and the achievements of the Cowichan Tourism Association.
	Mr. Duckles introduced representatives of the Duncan-Cowichan Chamber of Commerce, who were also present at this meeting. He advised that Cowichan Tourism works with all of the six Chambers of Commerce in the region as partners. The Chambers have a vote on the Cowichan Tourism Board of Directors.
	Mr. Duckles was thanked for his presentation and he and his fellow delegates stayed for a portion of the Council meeting.
	Communications
Opportunities Cowichan	Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the Council of the City of Duncan support "in principle" the continuation of the Opportunities Cowichan Retail Development Project outlined in the February 28, 2002 letter and attachments from Opportunities Cowichan. Carried.
Garry Oak Ecosystems Recovery Team	For consideration was a letter dated March 6, 2002 from the Garry Oak Ecosystems Recovery Team. Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan endorse the recovery strategy for the Garry Oak and Associated Ecosystems and their associated species at risk in Canada, 2001 – 2006 (draft February 20, 2002). Carried.
Hudson's Hope - Task Force on BC Energy Policy	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT the March 7, 2002 letter from the District of Hudson's Hope, regarding the interim report of the Task Force on BC Energy Policy, be postponed to the next meeting of City Council. Carried. The Administrator was requested to have the report downloaded from the web and circulated with the letter at the next Council meeting if the report is not too large. If it is a large report, it is to be placed in the Councillors' Lounge for reference by all members of Council.
Cowichan Valley Trail	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT the March 11, 2002 letter from the CVRD, wherein they advise that the portion of the Trans Canada Trail through the Cowichan Valley has been renamed the "Cowichan Valley Trail", be received, the contents noted and filed. Carried.
National Mental Health Week	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT May 6 - 12, 2002 be proclaimed as "National Mental Health Week" in the City of Duncan as requested by the Canadian Mental Health Association, Cowichan Valley Branch 1992, in their March 12, 2002 letter. Carried.
BC Forest Discovery Centre – Grant Request	Movd. Councillor K. Newcomb Secd. Councillor M. Lukaitis THAT the March 15, 2002 grant request from the BC Forest Discovery Centre, be received, the contents noted and filed. Carried. Councillor Jackson dissenting.
Cowichan Community Kitchens – Grant Request	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT Council deny the March 15, 2002 grant request from Cowichan Community Kitchens noting that this endeavour is the responsibility of the Ministry of Children and Families and noting that Council does not wish to expand the already substantial Grants account. Carried.
World Health Day	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the Council of the City of Duncan proclaim April 7, 2002 as “WORLD HEALTH DAY” in the City of Duncan as requested in the March 18, 2002 communication from Director General Dr. G. H. Brundtland of the World Health Organization. Carried.
15^th Annual Link Highway Cavalcade	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the letter dated March 15, 2002 from the Link Highway Committee, regarding the 15^th Annual Link Highway Cavalcade on May 16, 2002, be received and filed; AND THAT the concept of the Link Highway again be endorsed and that the March 15 information be posted on the inside City Hall notice board. Carried.
Jean MacLeod - Compost Depot and Other Issues	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT in response to her March 21, 2002 letter, Jean MacLeod be advised that the minimum charge for the Boal/Polkey Roads Depot and the Bing's Creek Depot has been reduced to $2.00; AND THAT the financial information sheet, regarding the costs of the Compost Depot and the Bing's Creek Solid Waste Management Complex be forwarded to Ms. MacLeod. Carried.
Companion Brochure to the Warm Land Guild	Movd. Councillor G. Maxwell Secd. Councillor P. Kent THAT the March 21, 2002 letter from Cascade Marketing & Design (David Pink), regarding a companion brochure to the 2002 Cowichan The Warm Land official visitor guide, be received, the contents noted and filed. Carried.
Uruguay Exchange Program	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the Council of the City of Duncan support in principle the Uruguay Exchange Program of Canada World Youth as outlined in the March 19, 2002 letter from Canada World Youth; AND THAT the Canada World Youth letter be forwarded to the six local Rotary Clubs and the Duncan Junior Council for their information. Carried.
	Reports of Standing Committees
	Parks & Recreation Committee
City Square	Councillor Maxwell advised that the Committee and other members of Council met with representatives of Cloghesy & Doak, Landscape Architects, on March 18. The plans for the City Square are nearing completion and are almost ready for the tendering process.
	Fire Committee
Centennial Anniversary	Councillor Caljouw reported that regular meetings are being held regarding the Centennial Anniversary of the Duncan Volunteer Fire Department. He reminded members of the public that the Volunteer Fire Department is still seeking photographs of the early days of the Fire Department.
	Reports of Special Committees
FCM Report to National Board of Directors	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the memorandum dated March 15, 2002 from Mayor Coleman, with which he attaches the February 27 – March 2, 2002 FCM Report to National Board of Directors, be received, the contents noted and filed. Carried.
Miscellaneous	Councillor Lukaitis reported that on March 13, as Deputy Mayor, he attended the 53^rd Annual Cowichan Music Festival at the Cowichan Theatre. He presented the bursary cheque from the City to the winner of the Intermediate Piano Category, Amy Costello.
	Councillor Newcomb reported that on March 12, he met with representatives of the Duncan Business Improvement Area Society to discuss renewal of the Business Improvement Area Bylaws. He said this project is proceeding well and that the DBIAS also strongly supports the City Square project.
	Councillor Kent advised that he recently accompanied the Cowichan Secondary Senior School Boys Soccer Team to Hawaii. He said they won 2 of their 3 games and proved to be good ambassadors for the Cowichan Region.
	Mayor Coleman reported on the following items: · On March 11, he addressed the Duncan Rotary Club regarding policing and Cowichan Tribes relations. · On March 12, he attended the 30^th Annual General Meeting of Big Brothers Big Sisters. · On March 13, the CVRD Budget meeting produced a relatively successful budget and he noted that the Transit Budget was reorganized in the favour of the City. · On March 14, the final City Budget meeting was held and the result is a proposed 1.8% tax increase. · On March 16, he and Mr. Douville met with MLA Graham Bruce and other Mayors and Administrator from the region where consensus was reached on a Tourism Task Force. · On March 17, he and Councillors Caljouw and Newcomb and Mr. Douville met with Chief Harvey Alphonse and his Administrator and Mayor Rex Hollett and CVRD Chair Tom Walker. This bridge building endeavour is proving most worthwhile. · He was recently interviewed by CBC Radio and defined the USA position on the softwood lumber issue as "economic terrorism". It was suggested that he FCM start a campaign to advise the American public of the dire effects of the softwood lumber arrangement on the costs of construction in America.
	Unfinished Business
BC Hydro – LED Traffic Light Program	For consideration was a memorandum dated March 13, 2002 from the Public Works Superintendent. Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT as recommended by the Public Works Superintendent, Council agree to enter into an agreement with BC Hydro to commit to replacing one intersection per year with "LED" fixtures in accordance with Council Policy. Carried.
Bollards – Charlotte Street Lane	Movd. Councillor M. Caljouw Secd. Councillor G. Maxwell THAT the letter dated March 18, 2002 from Eric Nash of Powell Street, regarding the bollards in the Charlotte Street Lane be referred to the June 17, 2002 Planning & Priorities Committee meeting on this subject. Carried.
Active Disposal & Recycling Ltd. –Boal Road Facility	Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT the notice received March 19, 2002 from Active Disposal and Recycling Ltd., regarding their new Boal/Polkey Roads facility, be received, the contents noted and filed; AND THAT this information be posted on the inside City Hall notice board. Carried.
Concrete Sidewalk & Pad South of Train Station	For consideration were memos dated March 21 and February 28, 2002 from and to the Public Works Superintendent. Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT Council accept the proposal for the concrete sidewalk and pad between the Train Station and the Gazebo sidewalk outlined in the March 21, 2002 memorandum from the Public Works Superintendent. Carried.
Cowichan Community Centre Theatre Upgrading Project	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the letters dated March 12 & 14, 2002 to and from the General Manager of the Cowichan Community Centre, regarding the Theatre upgrading project, be postponed to the next Council meeting. Carried.
Janitorial Contract	Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT the Janitorial Contract be awarded to Nightshift Janitorial (Bruce Clark) for $1,505.00 plus GST per month for one year (April 1, 2002 – March 31, 2003) with an option for renewal for a further two(2) years upon satisfaction of City Officials. Carried. Councillor Jackson dissenting.
	Bylaws
Local Government Elections Bylaw No. 1926, 2002	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT Council give leave to Councillor M. Lukaitis to introduce "Local Government Elections Bylaw No. 1926, 2002". Carried.
	Movd. Councillor M. Lukaitis Secd. Councillor S. Jackson THAT "Local Government Elections Bylaw No. 1926, 2002" be read for the first time. Carried.
	Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT "Local Government Elections Bylaw No. 1926, 2002" be read for the second time. Carried.
	Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT "Local Government Elections Bylaw No. 1926, 2002" be read for the third time. Carried.
Animal & Poultry Regulation and Animal Pound Bylaw No. 1291, 1980, Amendment Bylaw No. 1925, 2002 (Racing Pigeons)	Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT "Animal & Poultry Regulation and Animal Pound Bylaw No. 1291, 1980, Amendment Bylaw No. 1925, 2002" be reconsidered, finally read and adopted. Carried.
	New Business
Canadian Sports Tourism Alliance	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the memorandum dated March 14, 2002 from Mayor Coleman and the information regarding the Canadian Sports Tourism Alliance be referred to the Cowichan Valley Regional District Board of Directors for the attention of the Economic Development Commission to consider the benefits of participation; AND THAT this information also be forwarded to the Chesterfield Sports Society. Carried.
Special Meeting	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss personnel and property issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
	At 8:40 p.m., City Council resolved into Special Meeting.
	At 9:10 p.m., the following Motion was PUT:
	Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
	Michael Coleman Mayor Paul Douville City Administrator