The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., April 8, 2002.
		Present: Mayor Michael Coleman; Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Mark Frame, Deputy Clerk.
		His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes		Councillor Jackson noted that she did not vote against the resolution on Page 49 of the March 25, 2002 Council Minutes regarding the BC Forest Discovery Centre Grant Request. Movd. Councillor M. Lukaitis Secd. Councillor K. Newcomb THAT the Minutes of the March 25, 2002 Regular Meeting of City Council, as amended, and the March 25, 2002 Development Variance Application Hearing Minutes be adopted. Carried.
		Delegations
CV Naturalists' Society – Freshwater Eco-Centre		Representing the Cowichan Valley Naturalists' Society, David Aldcroft addressed Council.
		Mr. Aldcroft noted the following: · Public use of the Eco-Centre is substantial and growing. · Attendance has grown from 16,688 in 1999 to 28,230 in 2001. · The Eco-Centre makes an important contribution to the Cowichan Valley's tourism industry, both by attracting tourists and by keeping local people, with their children and grandchildren, in the community on weekends and holidays. · Effective March 31, 2002, the Provincial government stopped funding programs at the Eco-Centre. Without funding, the Centre will close. · Following last year's loss of the Marine Ecology Station in Cowichan Bay, this will leave the Cowichan Valley without resources for environmental education.
		· To avoid another loss of this kind to the community, the Cowichan Valley Naturalists' Society has undertaken to continue operation of the Freshwater Eco-Centre.
		· Fundraising options are faced with two challenges: 1. Find ongoing funds to operate the Freshwater Eco-Centre 2. Meet an immediate need for funds to keep the Eco-Centre open while seeking long-term funding.
		In closing, Mr. Aldcroft requested the following from City Council: 1. An immediate emergency contribution of funds to keep the Eco-Centre open while other sources of funding are secured. 2. A commitment from City Council for an annual grant to the Cowichan Valley Naturalists' Society to assist in the operation of the Freshwater Eco-Centre. 3. A letter of support for the continued operation of the Eco-Centre.
		Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan support "in principle" the efforts of the Cowichan Valley Naturalists' Society to continue operation of the Freshwater Eco-Centre as outlined in their March 25, 2002 letter; AND THAT a letter of support be forwarded to the Cowichan Valley Regional District; AND THAT the grant request be referred to the Finance Committee for consideration, subject to further information being provided by the Cowichan Valley Naturalists' Society. Carried.
		The delegation then left the meeting.
Duncan-Cowichan Chamber of Commerce – Satellite InfoBooth Project		Representing the Duncan-Cowichan Chamber of Commerce, Ray Cadorette - President, addressed City Council. Mr. Cadorette noted that with funds from Human Resources Development Canada "Job Creation Partnership Program" Satellite Tourist InfoBooths were successfully operated at the Downtown Train Station, BC Forest Discovery Centre and Quw'utsun' Cultural Centre between August and October, 2001.
		Since these funds are available one-time only from the "Job Creation Partnership Program", funds must be secured from other partners. With the Downtown Train Station being deemed the most successful of the three venues, funding for this project is being sought from City Council.
		Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the grant request from the Duncan-Cowichan Chamber of Commerce for assistance in operating a Satellite InfoBooth at the Downtown Train Station from June to September, 2002, be referred to the Finance Committee for recommendation. Carried.
		The delegation then left the meeting.
		Communications
Agreement on Internal Trade (AIT)		Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the letter dated March 18, 2002 from the Honourable George Abbott, Minister of Community, Aboriginal and Women's Services regarding Agreement on Internal Trade (AIT) be received, the contents noted and filed. Carried.
Summer Festival – Annual Requests		Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Council of the City of Duncan authorize all aspects of the 2002 Duncan-Cowichan Summer Festival as outlined in the March 22, 2002 letter from the Duncan-Cowichan Festival Society; AND THAT the Festival Society be requested to ensure that the sprinkler heads in Charles Hoey Park are left undamaged; AND THAT the Festival Society be reminded that all street closures MUST LEAVE A CENTRE FIRE LANE OPEN. MINIMUM WIDTH IS 15 FEET DOWN THE MIDDLE OF THE STREET; AND THAT the Festival Society be requested to seek permission from the District of North Cowichan for closing James Street at the Trans Canada Highway during the Grand Parade; AND THAT July 14 - 20, 2002 be proclaimed "Summer Festival Week" in the City of Duncan; AND THAT CVRD Officials be requested to re-route the public transit buses for the duration of the Grand Parade on July 20, 2002 (Saturday) from 10:45 a.m. to 12:30 p.m. Carried. It was noted that the local ambulance personnel should also be notified of these street closures. The Summer Festival Society will be requested to have a contingency plan available due to the previously scheduled City Hall Square project.
Day of Mourning – Workers' Compensation Board of BC		Movd. Councillor S. Jackson Secd. Councillor M. Lukaitis THAT the Council of the City of Duncan proclaim April 28, 2002 as “A Day of Mourning" in recognition of Canadian workers who were killed, injured or disabled on the job in the City of Duncan as requested in the March 25, 2002 letter from the Workers' Compensation Board of British Columbia. Carried.
Hemochromatosis Awareness Week		Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the week of May 25 - 31, 2002 be proclaimed as "Hemochromatosis Awareness Week" in the City of Duncan as requested by the Canadian Hemochromatosis Society in their March 25, 2002 letter. Carried.
Hospice Month		Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT the Council of the City of Duncan proclaim the month of May 2002 as "Hospice Month" in the City of Duncan; AND THAT the CV Hospice Society be advised that the banner poles south of the Cowichan River on the east-side of the Trans Canada Highway are already booked for the last two weeks of May, 2002; AND THAT it be suggested to the Hospice Society that they contact the District of North Cowichan for availability of their banner poles located near the Trans Canada Highway in Pioneer Park. Carried.
Volunteer Week		Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the Council of the City of Duncan proclaim April 22 to 27, 2002 as "Volunteer Week" in the City of Duncan as requested in the April 3, 2002 letter from FutureCorp Cowichan; AND THAT Mayor Coleman or another representative of City Council attend the April 18, 2002 "Tea". Carried.
Red Shield Appeal – Salvation Army		Movd. Councillor K. Newcomb Secd. Councillor P. Kent THAT the Council of the City of Duncan proclaim May 6, 2002 as "Red Shield Kick-Off Day" in the City of Duncan; AND THAT the Salvation Army Flag be flown at City Hall May 1 – 7, 2002; AND THAT the Council of the City of Duncan authorize the Salvation Army to conduct a fundraising canvass in the City of Duncan on May 6, 2002 as requested in the April 4, 2002 letter from the Salvation Army – Cowichan Valley Ministries. Carried.
Community Kitchen Program		Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the letter dated April 5, 2002 from Eileen Razzo, RDN, Community Kitchens Advisory Committee, wherein she objects to the grant request denial from City Council, be received, the contents noted and filed. Carried.
		Reports of Standing Committees
		Finance Committee
Warrant No. 03 – 2002		Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT Warrant No. 03-02 covering General Account cheque numbers 104438 – 104580 in the total amount of $286,016.53 Payroll Account - Payroll #06 covering cheque numbers 2071 - 2112 and Direct Deposits in the amount of 34,684.10 - Payroll #07 covering cheque numbers 2113 – 2133 and Direct Deposits in the amount of 33,304.88 GRAND TOTAL . . . . . . $354,005.51 be ratified. Carried.
		Parks & Recreation
		Councillor Maxwell noted that the City Square Project Public Meeting is scheduled for 5:45 p.m. on April 11, 2002 at City Hall.
		Fire Committee
		Councillor Caljouw reported that the Duncan Volunteer Fire Department's Ladies Appreciation Night held on March 30, 2002 was a very successful event.
		Reports of Special Committees
Building Statistics – March 2002		Movd. Councillor G. Maxwell Secd. Councillor K. Newcomb THAT the Building Statistics Report for March 2002 as prepared by the Building Inspector, be received, the contents noted and filed. Carried.
Pioneer Park – Assessment Basis		For consideration was a letter dated April 3, 2002 from the Pioneer Park Committee Secretary.
		Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT an assessment basis be used for the Pioneer/Kin Parks Budgets for 2002 subject to a sub-committee of the Pioneer Complex Committee reviewing and recommending on cost-saving measures and on possible new funding partners in light of the likely need for a 2-tier registration system without new funding partners. Carried.
Pioneer Park -Sub-Committee		Movd. Councillor K. Newcomb Secd. Councillor S. Jackson THAT the sub-committee members for reviewing and making recommendations on the Pioneer/Kin Parks Budgets be:
		Councillor Bruce Payne - 2002 Chair Pioneer Complex Committee Councillor Jon Lefebure Councillor Geoff Maxwell Ernie Mansueti, Facilities Manager. Carried.
Miscellaneous		Councillor Jackson reported that earlier today she attended the "Celebration of Life' for Mike Karupaih, one of the Cowichan Valley's most active volunteers. At the time of his death he was President of the Cowichan Valley Intercultural and Immigrant Aid Society, active in the Cowichan Valley Restaurant Association, Chamber of Commerce, Together Against Violence (TAG) Committee, the Cowichan Valley Branch of the Canadian Mental Health Association and the CVRD Disaster Preparedness Team.
		Mayor Coleman reported on the following: · On March 26 & 27, he attended the Municipal Finance Authority Forum & AGM. · April 3, he attended the Cowichan Valley Arts Council Spring Show at the Cowichan Community Centre. · On April 6, he attended the Cowichan District Hospital Foundation dinner and auction. · On April 8, he attended a brief but positive meeting with Cowichan Tribes Chief Harvey Alphonse.
		Unfinished Business
Theatre Upgrade Project		Movd. Councillor P. Kent Secd. Councillor M. Lukaitis THAT the letter dated March 14, 2002 from Ron Austen, General Manager – Cowichan Community Centre, wherein he outlines the list of equipment purchased to date for the Theatre Upgrade Project, be received, the contents noted and filed. Carried.
Development Variance Permit – 137 Evans & 175 Ingram Streets		Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT a Development Variance Permit be issued for the proposed office building at 175 Ingram Street and parking lot at 137 Evans Street (Lot A, Section 17, Range 6, VIP54328, Quamichan District, PID 017-794-242 and Lot A & Lot 5, Block 17, Section 17, Range 6, Plan 2070, Quamichan District, PID 006-706-568 & 006-705-341) providing for the following variances:
		The loading zone provided on the Ingram Street site to be designated a dual purpose LOADING ZONE/15 MINUTE PARKING stall. Vary the parking stall and maneuvering aisle sizes as follows:
	Width Length Aisle Width		Ingram Street Site 2.6m (8.5') 5.1m (16.73') 7.0m (23')	City Parking Bylaw 2.8m (9.2') 5.8m (19') 7.3m (24')	Evans Street Site 2.83m (9.3') 5.1m (16.73') 7.0m (23')
		(Evans Street Lots to be consolidated and covenant to be placed on title of Evans Street property restricting it to a parking lot for 175 Ingram Street). 3. 60% of the parking stalls at 175 Ingram Street to be reserved for client/public use. 4. Reduce the landscape buffer zone on the Evans Street side of the parking lot on 137 Evans Street from 1m (3.3') to .5m (1.64') on the condition the area have intensified plantings. Carried.
Inter-Municipal Trade Licenses		Movd. Councillor K. Newcomb Secd. Councillor G. Maxwell THAT a copy of the March 22, 2002 reply from the District of North Cowichan, regarding "Inter-Municipal Trade Licenses", be forwarded to Mr. C. Wade Simmons of Amber Education Services Ltd. Carried.
		Movd. Councillor K. Newcomb Secd. Councillor p. Kent THAT a Joint Committee comprised of members of City Council, the District of North Cowichan Council and the CVRD Board be formed with the intent to do a full and complete analysis on Inter-Municipal Trade Licenses and report back to City Council within 6 months. Carried.
New Library Location		Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the memo dated April 2, 2002 from the City Administrator regarding the new library location be TABLED. Carried.
ICBC Community Road Safety Audit		Movd. Councillor P. Kent Secd. Councillor G. Maxwell THAT the memo dated April 3, 2002 from the City Administrator regarding the ICBC Road Safety Audit Project be TABLED. Carried.
Paratransit Annual Operating Agreement		Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT Council authorize the execution of the 2002/03 Cowichan Valley Paratransit Annual Operating Agreement with BC Transit and Volunteer Cowichan without fare increases. Carried.
Oak Tree - Memorial Park		For consideration was a memorandum dated April 5, 2002 from Trevor Kushner, Public Works Superintendent. Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the April 5, 2002 memo from the Public Works Superintendent, wherein he recommends removal of the Oak tree in Memorial Park closest to the sidewalk widening project at the Train Station, be referred to the Parks and Recreation Committee with Power-to-Act. Carried.
VSO Sidewalk – Pre-Budget Approval		For consideration was a memorandum dated April 5, 2002 from Trevor Kushner, Public Works Superintendent. Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT pre-budget approval be granted to install the sidewalk (capital funds) adjacent to the Valley Seniors Organization property on Government Street. Carried.
		Bylaws
Local Government Elections Bylaw No.1926, 2002		Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT "Local Government Elections Bylaw No.1926, 2002" be reconsidered, finally passed and adopted. Carried.
City of Duncan Financial Plan Bylaw No. 1927, 2002		Movd. Councillor G. Maxwell Secd. Councillor M. Caljouw THAT Council give leave to Councillor M. Lukaitis to introduce "City of Duncan Financial Plan Bylaw No. 1927, 2002". Carried.
		Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT "City of Duncan Financial Plan Bylaw No. 1927, 2002" be read for the first time. Carried.
		Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT "City of Duncan Financial Plan Bylaw No. 1927, 2002" be read for the second time. Carried.
		Movd. Councillor G. Maxwell Secd. Councillor M. Lukaitis THAT "City of Duncan Financial Plan Bylaw No. 1927, 2002" be read for the third time. Carried.
		New Business
Letter of Condolence – Queen Mother		Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT a letter of condolence be sent to Her Majesty Queen Elizabeth II and her family on the recent passing of Her Majesty Queen Elizabeth The Queen Mother. Carried.
Special Meeting		Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT the Council of the City of Duncan resolve into Special Meeting (Committee of the Whole) to discuss personnel and property issues; AND THAT persons other than Council Members and the Deputy Clerk be excluded from this meeting (Section 242.3 – Local Government Act). Carried.
		At 8:52 p.m., City Council resolved into Special Meeting.
		At 10:04 p.m., the following Motion was PUT:
		Movd. Councillor M. Caljouw Secd. Councillor M. Lukaitis THAT the Special Meeting of City Council rise; AND THAT this meeting do now adjourn. Carried.
		Michael Coleman Mayor Mark Frame Deputy Clerk