The Regular Meeting of City Council was held in the Council Chamber, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., June 11, 2001.
	Present: Mayor Michael Coleman, Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ken Newcomb. Also Present: Paul Douville, City Administrator.
	His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.
Adoption of Minutes	Movd. Councillor M. Lukaitis Secd. Councillor M. Caljouw THAT the Minutes of the Regular Meeting of City Council held on May 28, 2001 be adopted. Carried.
	Communications
BC Rivers Day	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the Council of the City of Duncan proclaim September 30, 2001 as “BC RIVERS DAY” in the City of Duncan as requested in the May 22, 2001 letter from the Outdoor Recreation Council of British Columbia. Carried.
Cowichan Therapeutic Riding Association - Grant	Movd. Councillor S. Jackson Secd. Councillor K. Newcomb THAT the Council of the City of Duncan provide a 2001 grant of $200.00 to the Cowichan Therapeutic Riding Association pertaining to their June 5, 2001 letter; AND THAT the Association be requested to provide such a grant request to Council prior to the previous year-end to the year in which they would like to receive a grant. Carried.
Ladies Flag Football Sunbowl Tournament	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT the Sykos Ball Team be authorized to stage a beer garden at McAdam Park in conjunction with the Ladies Flag Football Sunbowl Tournament between 12:00 noon and 8:00 p.m. on June 23, 2001 (Saturday) and June 24, 2001 (Sunday) as requested in their June 7, 2001 letter subject to payment of $100.00 per day in addition to rental rates and subject to compliance with the Beer Gardens' Policy; AND THAT in light of the complaints received about music volume levels during previous tournaments, the event organizers (i.e. Tami Hill) be requested to insure us in writing by June 18, 2001 of compliance with the following items: 1. Music volume must be kept at a reasonable level. 2. Music volume will be reduced if a request is received from residents in the vicinity of McAdam Park or City Officials. 3. The music system speakers must face towards the Cowichan River. Carried.
	Reports of Standing Committees
	Finance Committee
Warrant No. 05-01	Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT Warrant No. 05-01 covering General Account cheque numbers 103024 – 103156 in the total amount of . . . . . $500,486.71 Payroll Account - Payroll #10 covering cheque numbers 196 - 207 in the total amount of . . . . . . . 28,963.09 - Payroll #11 covering cheque numbers 208 - 232 35,711.40 GRAND TOTAL . . . . . . $565,161.20 be ratified. Carried.
	Planning Committee
	For consideration were the notes of the June 7, 2001 meeting.
Development Variance Permit - 463 Ypres Street (Bethel Baptist Church)	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT a Development Variance Permit for a 130.8 m² addition onto the existing church be granted to The Bethel Baptist Church permitting side yard setbacks of 2.49 metres rather than 6 metres from the south property line and 3 metres rather than 6 metres from the north property line subject to the following conditions: 1. That the 7 parking stalls off of Alderlea Street be developed and paved. 2. All areas of the lot not used for parking be suitably landscaped. 3. That the paved area in front of the church facing Ypres Street not used for parking be landscaped. 4. A site plan for landscaping be provided and a time limit of 2 years be instituted for the completion of landscaping. 5. Paving be completed prior to occupancy. AND THAT this approval be subject to the concurrence of the Advisory Planning Commission and the information received at the July 9, 2001 Public Hearing. Carried.
	Public Safety Committee
RCMP	Councillor Newcomb advised that a meeting with the RCMP Inspector is scheduled for June 19, 2001.
	Fire Committee
New Pumper Truck	Councillor Caljouw advised that a meeting of the Fire Committee is scheduled for June 13 to discuss the proposed new pumper truck.
	Reports of Special Committees
Building Statistics Report - May 2001	Movd. Councillor M. Lukaitis Secd. Councillor G. Maxwell THAT the Building Statistics Report for May 2001 as prepared by the Building Inspector, be received, the contents noted and filed. Carried.
CVRD Economic Development Report	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the report dated June 5, 2001 from the CVRD Economic Development Manager be received, the contents noted and filed. Carried.
Duckweed Removal Machine	For consideration was a report dated June 7, 2001 from John MacKay, Municipal Engineer. Movd. Councillor P. Kent Secd. Councillor K. Newcomb THAT as recommended by the Joint Utilities Board, Council authorize the purchase of a duckweed removal machine for $27,647 plus tax; AND THAT these funds be appropriated from the $163,345 JUB General Reserve Fund. Carried.
Miscellaneous	Councillor Kent reported that he recently participated in the Air Cadets annual inspection. He said he was impressed by the drill and the band. An award for citizenship was presented by MP Reed Elley to Terry Gillespie and an award for leadership was presented by Councillor Kent to Dustin Fornasa.
	Councillor Newcomb reported on the following items: He participated in the Cowichan Valley Safer Futures Call To Action Study of the James Street area. He said that this is a good integrated approach to providing a safer and enhanced community. He said he would keep Council informed as this study reaches completion. On June 5, he, a number of members of Council and the Administrator attended a presentation hosted by BC Hydro and facilitated by David Thomson, their Community Relations Director. Representatives of the CVRD and the District of North Cowichan also attended. He said the presentation was most informative with the future directions of BC Hydro being outlined in clear terms. Also on June 5, he participated in the annual inspection of the Navy League Cadet Corps. The inspection was conducted by James Mainguy, the grandson of Admiral Mainguy, whose name the Corps carries. Councillor Newcomb said he was most impressed with these 13 – 17 year olds and indicated that the Corps is preparing them well with life skills.
	Councillor Caljouw stated that at the June 5 meeting with BC Hydro, the majority of the elected officials present indicated that they would prefer other methods of energy to the proposed natural gas crossing of Georgia Strait.
	Mayor Coleman reported on the following items: On June 1, he participated in the opening of the new Salvation Army Thrift Store on the southeast corner of the Trans Canada Highway and Trunk Road. He indicated that it was an advantage to have this operation back within the City core. On June 3, he participated at the Mountain View Cemetery in the ceremony arranged by the Legion celebrating V-E Day and D-Day. On June 6, an excellent meeting was held to discuss the proposed City Square concept. He said the meeting was well attended and well chaired by Councillor Maxwell. On a question, he advised that finances are in place for the CT-Scan renovations at the Cowichan District Hospital. He said an announcement regarding funding is anticipated from the new Liberal Government at any moment.
	Unfinished Business
Softwood Lumber Agreement	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the letter dated May 24, 2001 from the office of the Prime Minister, regarding the proposed Softwood Lumber Agreement, be received, the contents noted and filed. Carried.
Canada World Youth	Movd. Councillor M. Caljouw Secd. Councillor S. Jackson THAT the June 6, 2001 memorandum from Mayor Coleman, wherein he references a memorandum and program profile from the Canada World Youth project supervisor and a Civic Reception scheduled for 4:30 p.m., July 26 at City Hall, be received, the contents noted and filed. Carried.
Regional Emergency Communications Protocol	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the Council of the City of Duncan endorse the "Regional Emergency Communications Protocol", attached to the May 28, 2001 letter from the CVRD Emergency Program Coordinator, subject to the following conditions: 1. That the District of North Cowichan agrees to allow the City of Duncan Public Works Department to install their frequency on our radios; and 2. That the cost of such equipment upgrading be borne by the CVRD. Carried.
2001 Water, Sanitary & Storm Sewer Upgrades	For consideration was a letter dated June 8, 2001 from Stantec Consulting Ltd. Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT as recommended by Stantec Consulting Ltd. (City Engineers), the contract for the Watson Street storm sewer, Evans Street sanitary sewer and Wharncliffe water line upgrades be awarded to the low bidder, Knappett Industries Ltd., at a total tendered price of $198,030.25 including contingency and 7% GST (2001 Budget is $276,700.00 for these three projects excluding engineering costs). Carried.
Green Door Society – Non-Compensation Agreement	Movd. Councillor M. Caljouw Secd. Councillor P. Kent THAT the June 7, 2001 letter from the Green Door Society, wherein they agree to accept $1.00 as full and fair compensation for any loss or damage suffered by the Green Door Society because of the Heritage Designation, be accepted, the contents noted and filed. Carried. Attached to their June 7, 2001 letter was an executed copy of the Non-Compensation Agreement.
Tourist Information Booth – Train Station Waiting Room	For consideration was a proposal received June 11, 2001 from the Duncan-Cowichan Chamber of Commerce regarding the operation of Satellite Tourist Info Booths. Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan support "In Principle" the proposal of the Duncan-Cowichan Chamber of Commerce to operate Professional Tourist Information Booths in the Train Station Waiting Room, at the BC Forest Discovery Centre and the Quw'utsun' Cultural Centre as outlined in their proposal we received on June 11, 2001. Carried.
	Bylaws
Green Door Society Heritage Structure and Site Bylaw No. 1913, 2001	Movd. Councillor S. Jackson Secd. Councillor G. Maxwell THAT "Green Door Society Heritage Structure and Site Bylaw No. 1913, 2001" be reconsidered, finally passed and adopted. Carried.
	New Business
Cowichan Valley Breakers Swim Club	Movd. Councillor M. Caljouw Secd. Councillor K. Newcomb THAT Council ratify the decision of Mayor Coleman to purchase a full-page ad in the June 9, 2001 Cowichan Valley Breakers Swim Club swim meet program for $100.00 (reference letter received June 4, 2001 from the swim club). Carried.
Antique Fire Truck Muster in Everett, Washington	For consideration was a letter dated June 4, 2001 from the Duncan Volunteer Fire Department. Movd. Councillor P. Kent Secd. Councillor M. Caljouw THAT Council authorize the Duncan Volunteer Fire Department to use the 2000 crew-cab truck and the City's aluminum trailer to tow the 1922 Model-T antique fire truck to Everett, Washington, USA, July 3-5, 2001 inclusive for the antique fire truck display subject to the fire department securing adequate insurance to cover all three pieces of equipment through ICBC including underinsured third-party coverage. Carried.
Transit Ridership	Movd. Councillor M. Lukaitis Secd. Councillor P. Kent THAT the June 6, 2001 memorandum from Mayor Coleman with which he attaches a report on Transit Ridership, be received, the contents noted and filed. Carried. Mayor Coleman noted that the Cowichan Valley is now considered a leader in ridership growth compared to other systems in the province.
Council Remuneration & Annual Financial Statements	Movd. Councillor G. Maxwell Secd. Councillor S. Jackson THAT the June 5, 2001 memorandums from the City Treasurer regarding Council remuneration and the Annual Financial Statements for the year ending December 31, 2000 be received, the contents noted and filed. Carried.
Lease - Margaret Moss Health Unit, 675 Canada Avenue	Movd. Councillor P. Kent Secd. Councillor S. Jackson THAT the June 6, 2001 letter from the BC Buildings Corporation wherein they advise that they will no longer be managing the lease of the Margaret Moss Health Centre for the Central Vancouver Island Health Region, be received, the contents noted and filed. Carried.
Encorp	Councillor Kent said that staff at Encorp (recycling) are having to turn away customers that are referred to them by officials at the CVRD Bing’s Creek Solid Waste Management Complex. The Encorp people contend that they are not permitted to take some of the products that are referred to them. Mayor Coleman indicated that he would discuss this matter at the upcoming CVRD Board meeting.
Special Meeting	Movd. Councillor S. Jackson Secd. Councillor M. Caljouw THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss personnel issues; AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act). Carried.
	At 8:10 p.m., City Council resolved into Special Meeting. At 9:00 p.m., the following Motion was PUT: Movd. Councillor S. Jackson Secd. Councillor P. Kent THAT this Special Meeting of Council rise; AND THAT this meeting do now adjourn. Carried.
	Michael Coleman Mayor
	Paul Douville City Administrator