The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., April 23, 2001.
 

Present: Deputy Mayor Mike Caljouw, Chair; Councillors Sharon Jackson, Phil Kent, Martin Lukaitis and Geoff Maxwell.

Absent With

Prior Notice: Mayor Michael Coleman

Also Present: Paul Douville, City Administrator.
 

His Worship Deputy Mayor Mike Caljouw opened the Council Meeting with a prayer and called for order.

Adoption of Minutes

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT the Minutes of the Regular Meeting of City Council held on April 9, 2001 be adopted.

Carried.
 

Communications

National Public Works Week

Movd. Councillor S. Jackson

Secd. Councillor P. Kent

THAT the Council of the City of Duncan proclaim May 20 – 26, 2001 as "NATIONAL PUBLIC WORKS WEEK" in the City of Duncan as outlined in the April 2, 2001 letter from the Public Works Association of British Columbia.

Carried.

Exchange Program - Indonesia

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan support "In Principle" the 2001 Canada World Youth Exchange Program With Indonesia to be staged in the Cowichan Valley as outlined in the April 6, 2001 letter from Canada World Youth.

Carried.

VI Vintners Association - Grant Request

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT the April 6, 2001 grant request from the Vancouver Island Vintners Association (VIVA) be referred to the Finance Committee for recommendation.

Carried.

3rd Annual Vancouver Island Wine Festival

Movd. Councillor P. Kent

Secd. Councillor G. Maxwell

THAT Council authorize the Vancouver Island Vintners Association to use Charles Hoey Park for the 3rd Annual Vancouver Island Wine Festival Kick-Off and the City Hall Courtyard, Lois Lane and Alley between City Hall and the Canada Building for related events as outlined in the April 10, 2001 letter from the Association on September 7, 2001 from 8:00 a.m. to 6:00 p.m. subject to the following terms and conditions:
  • Vancouver Island Vintners Association holding harmless the City of Duncan from any and all possible liability claims.
  • Public Liability Insurance to a minimum of $1,000,000 per occurrence being carried by the Association for these events with the City of Duncan being named as an "Additional Insured".
  • $300. Damage Deposit, which will be returned if the Park, other areas and facilities are left in a clean and undamaged condition.
  • The Association obtaining necessary licensing for the "Wine Garden";

AND THAT Mayor Coleman or his representative greet the first Wine Train at 9:45 a.m. and make a short welcoming speech;

AND THAT Councillor Geoff Maxwell serve on the organizing committee for these events.

Carried.

14th Annual Link Highway Cavalcade

Movd. Councillor G. Maxwell

Secd. Councillor M. Lukaitis

THAT the April 11, 2001 letter from the Link Highway Committee, regarding the 14th Annual Cavalcade, be received, the contents noted and filed.

Carried.

Canada Day Committee - Chesterfield Sports Society

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the April 21, 2001 grant request from the Canada Day Committee of the Chesterfield Sports Society be referred to the Finance Committee for recommendation.

Carried.

Shaw Cable Policy Review

For consideration was a letter dated April 20, 2001 from Chas Leckie of Shaw Cablesystems G.P.

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan correspond with the CRTC regarding the Policy Review of the Shaw Cablesystems Community Channel (PUBLIC NOTICE CRTC 20001 - 9) outlining support "In Principle" for Shaw Cable 4 in the Cowichan Valley and noting the following items:
  • They do a good job of covering City Council meetings and other Local Government meetings.
  • We use them to promote local events like celebrations, referendums, elections and by-elections.
  • Viewers are watching and become informed ("The Daily" is excellent for this purpose).
  • We want the relationship to continue and grow.
  • Overall, they serve the community well and cover all the major events such as the Summer Festival, Fringe Festival, Folk Festival, Island Wine Festival, Cowichan Exhibition and others.

Carried.
 

Reports of Standing Committees
 

Finance Committee
 

For consideration were the notes of the April 18, 2001 meeting.

Chesterfield Sports Society - Grant Request

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT Council provide an $800.00 grant from the 2001 Grant Account to the Chesterfield Sports Society.

Carried.

Cowichan Pre-School Lease

Movd. Councillor M. Lukaitis

Secd. Councillor P. Kent

THAT the lease with the Cowichan Pre-School Association be renewed for a further five(5) years based on the application of the following rents in response to the April 10, 2001 letter from the Association (2% increase per annum):

Monthly

1. September 1,2001-August 31,2002 $306.(August Excluded)

2. September 1,2002-August 31,2003 $312.(August Excluded)

3. September 1,2003-August 31,2004 $318.(August Excluded)

4. September 1,2004-August 31,2005 $325.(August Excluded)

5. September 1,2005-August 31,2006 $331.(August Excluded)

AND THAT the Association be advised that the lease does stipulate they are responsible for all operating costs such as sanitary sewer and garbage (B.C. Assessment Authority created a separate parcel roll for the Pre-School in 1999, we exempted the parcel from taxation, but must now apply the relevant sewer and garbage charges).

Carried.
 

Planning Committee
 

For consideration were the notes of the April 18, 2001 meeting.

Phoenix Pub - Request for Increase in Occupant Load

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT due to the recognized significant shortfall in existing on-site parking and possible reconfiguration of Duncan Street (i.e. Tour and Transit bus parking), the Council of the City of Duncan not support the request for an increase in the Pub occupant load at the Phoenix Station Motor Inn at this time.

Carried.
 

Bylaws

Tax Rates Bylaw No. 1915, 2001

Movd. Councillor G. Maxwell

Secd. Councillor M. Lukaitis

THAT Council give leave to Councillor Martin Lukaitis to introduce "Tax Rates Bylaw No. 1915, 2001".

Carried.
 

Movd. Councillor M. Lukaitis

Secd. Councillor P. Kent

THAT "Tax Rates Bylaw No. 1915, 2001" be read for the first time.

Carried.
 

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT "Tax Rates Bylaw No. 1915, 2001" be read for the second time.

Carried.
 

Movd. Councillor M. Lukaitis

Secd. Councillor G. Maxwell

THAT "Tax Rates Bylaw No. 1915, 2001" be read for the third time.

Carried.
 

Councillor Lukaitis advised that the tax increases for 2001 will be as follows:

Residential 1.8%

Commercial 1.5%.

Sign Bylaw, 1985, No. 1451, Amendment Bylaw, 2001, No. 1916

Movd. Councillor M. Lukaitis

Secd. Councillor P. Kent

THAT Council give leave to Councillor Sharon Jackson to introduce "Sign Bylaw, 1985, No. 1451, Amendment Bylaw, 2001, No. 1916".

Carried.
 

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT "Sign Bylaw, 1985, No. 1451, Amendment Bylaw, 2001, No. 1916" be read for the first time.

Carried.
 

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT "Sign Bylaw, 1985, No. 1451, Amendment Bylaw, 2001, No. 1916" be read for the second time.

Carried.
 

Movd. Councillor P. Kent

Secd. Councillor M. Lukaitis

THAT "Sign Bylaw, 1985, No. 1451, Amendment Bylaw, 2001, No. 1916" be read for the third time.

Carried.
   
   

Financial Plan Bylaw No. 1914, 2001

Movd. Councillor P. Kent

Secd. Councillor S. Jackson

THAT "Financial Plan Bylaw No. 1914, 2001" be reconsidered, finally passed and adopted.

Carried.
 

New Business

Pioneer & Kin Parks Budget

Movd. Councillor G. Maxwell

Secd. Councillor P. Kent

THAT Council approve the 2001 Pioneer & Kin Parks Budget in the amount of $197,000. (2000 Actual was $190,565.).

Carried.

Island Savings Credit Union Elections

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT City Administrator Paul Douville be authorized to vote in the Island Savings Credit Union Elections for Board of Directors positions.

Carried.

Special Meeting

Movd. Councillor S. Jackson

Secd. Councillor G. Maxwell

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss legal matters and personnel issues;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

Carried.
 

At 7:45 p.m., City Council resolved into Special Meeting.

At 8:45 p.m., the following Motion was PUT:

Movd. Councillor G. Maxwell

Secd. Councillor S. Jackson

THAT this Special Meeting of City Council rise;

AND THAT this meeting of City Council do now adjourn.

 
 

 

Mike Caljouw

Deputy Mayor
   
 

 

Paul Douville

City Administrator