The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., October 10, 2000.

Mayor Michael Coleman;

Councillors Mike Caljouw, Sharon Jackson and Martin Lukaitis.

Paul Douville, City Administrator.

Councillors Phil Kent, Geoff Maxwell and Ernie Moon.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the Minutes of the Regular Meeting of City Council held on September 25, 2000 be adopted.

Carried.

For consideration was a letter dated September 22, 2000 from Save-On Gas (1987) Ltd.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

WHEREAS Save-On Gas (1987) Ltd. wishes to upgrade and renovate their operation on City-owned property at 1007 Canada Avenue to meet customer and environment needs;

THERFORE BE IT RESOLVED THAT the Council of the City of Duncan agree to grant three (3) additional five-year lease renewal options commencing January 1, 2009 and expiring December 31, 2023 to Save-On Gas (1987) Ltd.;

AND THAT the lease rates for the next two (2) option periods of January 1, 2004 to December 31, 2008 and January 1, 2009 to December 31, 2013 be set at rates consistent with the current lease rate annual increase of 3% per year as follows:

2003 $13,213.00

B.) 1. 2009 15,777.00

AND THAT Save-On Gas (1987) Ltd. be requested to have their Solicitors prepare the agreed lease amendments for our consideration at their cost.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the September 24, 2000 Grant Request from the Cowichan Music Festival Society be referred to the 2001 Budget Review Committee.

Carried.

For consideration was a letter dated September 28, 2000 from the Cowichan Valley Regional District.

Movd. Councillor M. Caljouw

Secd. Councillor M. Lukaitis

THAT the City of Duncan consent to the adoption of "CVRD Bylaw 2011, 2000 - Amendment to Victim Assistance Program Establishment Bylaw No. 1935", which would incorporate Electoral Area "F" - Cowichan Lake South/Skutz Falls, Electoral Area "I" - Youbou/Meade Creek and the Town of Lake Cowichan into the CVRD Victim Assistance Extended Service Program.

Carried.

For consideration were memos dated September 22 and 29, 2000 from the Public Works Superintendent and the City Treasurer.

Movd. Councillor M. Lukaitis

Secd. Councillor M. Caljouw

THAT Council reallocate a portion of the $15,000.00 2000 Capital Expenditure Program surplus for the purchase of the following items:

Honda Generators $2,300.00

Parks Trailer 1,800.00

$4,100.00.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT in response to the September 29, 2000 letter from P.L. Baljet Chevrolet Oldsmobile Ltd., Council authorize the businesses on Kenneth Street between Jubilee and Government Streets to stage an "Octoberfest Sale" on Kenneth Street on October 21, 2000 (note: Duncan United Church Fall Fair is on Ingram Street on October 14, 2000);

AND THAT Kenneth Street between Jubilee and Government Streets be closed to vehicular traffic from 6:00 a.m. to 7:00 p.m. on Saturday, October 21, 2000 for this purpose subject to the following terms and conditions:

• Concurrence of the Duncan Business Improvement Area Society (DBIAS).
• P.L. Baljet Chevrolet Oldsmobile Ltd., Valley Floors, Duncan Electronics and Griffiths Plumbing holding harmless the City of Duncan from any and all possible public liability claims.
• Provision of liability insurance to a minimum of $1,000,000 per occurrence for this event.

• Payment of a $300.00 deposit, which will be returned to the payor if the street and infrastructure are left in a clean and undamaged condition.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the Council of the City of Duncan provide a $200.00 grant for the 2001 Cowichan Music Festival Scholarship for the outstanding Intermediate Student in Piano Classes;

AND THAT the Mayor or his designated representative present the Scholarship cheque at the 2001 Awards Ceremony as requested in the October 2, 2000 letter from the Cowichan Music Festival Committee.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT in response to the September 30, 2000 letter from Island Bagel Company, Council authorize this company to stage a "Real People and True Community Celebration" on Station Street between Canada Avenue and Craig Street on October 22, 2000 (Sunday);

AND THAT Station Street between Canada Avenue and Craig Street be closed to vehicular traffic from 10:00 a.m. to 6:00 p.m. on Sunday, October 22, 2000 for this purpose subject to the following terms and conditions:

• Concurrence of the Duncan Business Improvement Area Society (DBIAS).
• The Island Bagel Company holding harmless the City of Duncan from any and all possible public liability claims.
• Provision of liability insurance to a minimum of $1,000,000 per occurrence for this event.

• Payment of a $300.00 deposit, which will be returned to the payor if the street and infrastructure are left in a clean and undamaged condition.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor M. Lukaitis

THAT the Council of the City of Duncan proclaim November 5 - 11, 2000 as "Veterans’ Week" in the City of Duncan, as requested by Veterans Affairs Canada in their correspondence received October 2, 2000.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the Council of the City of Duncan support the position of the Council of the District of Kitimat outlined in their September 28, 2000 letter regarding Autism Spectrum Disorder;

AND THAT Council correspond with the Minister of Health requesting the Government of BC to accept responsibility for providing the necessary treatment for autistic children so that treatment can begin at once.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan support in principle the proposed Cowichan Valley Independent Living Resource Centre Society Website (reference October 4, 2000 letter) regarding Cowichan Valley Vacation Options for Disabled Persons.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT in response to the October 10, 2000 letter from the Duncan Business Improvement Area Society (DBIAS), Council authorize the DBIAS to stage a Downtown Halloween Event in the Station Street Park from 12:00 Noon to 4:00 p.m. on October 28^th, 2000 (Saturday) subject to the following terms and conditions:

• The DBIAS holding harmless the City of Duncan from any and all possible public liability claims.
• Provision of liability insurance to a minimum of $1,000,000 per occurrence for this event.
• Payment of a $300.00 deposit, which will be returned to the DBIAS if the Park and infrastructure are left in a clean and undamaged condition.

Carried.

For consideration was a press release regarding a nature celebration being held at 2:30 p.m., October 14 at the BC Forest Discovery Centre. The Somenos Marsh is receiving international recognition as a globally significant Important Bird Area (IBA), joining Birdlife International's global network of IBA sites. There are over 1,000 Trumpeter Swans roosting and feeding around the Somenos Marsh IBA, which represents about 5% of the world's population. Significant numbers of the nationally vulnerable subspecies of the Great Blue Heron also breed and winter at the site.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the news release regarding the nature celebration at Somenos Marsh on October 14, 2000 be received, the contents noted and filed.

Carried.

Warrant No.

Movd. Councillor M. Lukaitis

Secd. Councillor M. Lukaitis

THAT Warrant No. 09-00 covering General Account cheque numbers – in the total amount of . . . . . $571,205.18

Payroll Account

- Payroll #19 covering cheque

numbers 0430 – 0441 in the total

amount of . . . . . . . 27,704.05

- Payroll #20 covering cheque

numbers 0442 - 465 33,195.58

GRAND TOTAL . . . . . . $632,104.81

be ratified.

Carried.

Labour Relations Committee

Mayor Coleman reported that an initial meeting has been held with representatives of CUPE Local 358 at which time proposed contract amendments were received by both parties. Further negotiation meetings are set for later this fall.

Planning Committee

Councillor Jackson reported that there will be more applications for serving on the Advisory Planning Commission forthcoming soon.

Public Safety Committee

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the Building Statistics Report for September 2000, as prepared by Dave Sanders, Building Inspector/LAFC, be received, the contents noted and filed.

Carried.

For consideration was memorandum dated October 3, 2000 from the Building Inspector.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT Council authorize the issuance of a building permit to construct a two-storey family dwelling at 1046 Holmesdale subject to review for compliance with municipal bylaws and Building Code regulations.

Carried.

Pioneer Complex Committee

For consideration was a letter dated October 4, 2000 from the Pioneer Complex Committee Secretary.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT as recommended by the Pioneer Complex Committee, Council authorize the Cowichan Spirit of Women and the Cowichan Valley Safer Futures Organization to proceed with a project of having Canada World Youth participants and local Cowichan Secondary students produce 10 murals (4' x 4');

AND THAT Council permit these murals to be displayed on the Kin Park perimeter fence.

Carried.

The Administrator reported that the District of North Cowichan has also approved this resolution.

Mayor Coleman reported on the following items:

• On October 1, 2000 he participated in the 75^th Anniversary celebration of the Royal Canadian Legion Cowichan (Pacific 53) Branch.
• He said the CVRD Transit Committee recently met and has noted a steady increase in riderships to in excess of 16,000 per month. The projected ridership is between 210,000 and 215,000 per annum.
• On October 4, 2000 he participated in the dinner/fundraiser for the Cops for Cancer Tour de Rock. He said it was a most successful event.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the letter dated September 20, 2000 from the Ministry of the Attorney General and the document entitled "Policing the City of Duncan", be received, the contents noted and filed.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the letters dated September 13 and 28, 2000 to and from the Central Vancouver Island Health Region, wherein they advise they have decided to proceed with supporting the operating requirements for a CT Scan at the Cowichan District Hospital, be received, the contents noted and filed.

Carried.

For consideration was a report dated September 29, 2000 from Mark Frame.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT the City of Duncan participate in the One Stop Business Registration System initiated by the Ministry of Small Business Tourism and Culture, by allowing business License applications to be processed electronically using OneStop.

Carried.

For consideration was a memorandum dated September 29, 2000 from the City Administrator.

It was noted that with the recent receipt of more applications, the number of applicants that reside in the City now stands at five.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the Advisory Planning Commission appointments be referred to the "In Committee" agenda on October 23, 2000.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

Carried.

For consideration were the following:

• Letter dated October 4, 2000 from the Cowichan Community Centre General Manager to the Cowichan Exhibition Society

• Letter dated August 28, 2000 from the Cowichan Exhibition Society

Movd. Councillor M. Lukaitis

Secd. Councillor S. Jackson

THAT the letters dated August 28 and October 4, 2000 from and to the Cowichan Exhibition Society, regarding the proposed VI Regional Library - Cowichan Branch, be received, the contents noted and filed.

Carried.

Movd. Councillor M. Caljouw

Secd. Councillor S. Jackson

THAT the Council of the City of Duncan accept, with regret, the October 10, 2000 resignation of Ronnie Phipps from the Mayor's Advisory Committee for People With Disabilities;

AND THAT Council express most sincere appreciation to Ms. Phipps for her excellent contributions to and efforts for the Committee and the City of Duncan.

Carried.

Movd. Councillor S. Jackson

Secd. Councillor M. Lukaitis

THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss personnel and land acquisition issues;

AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 – Municipal Act).

Carried.

At 8:00 p.m., City Council resolved into Special Meeting.

At 8:35 p.m., the following Motion was PUT:

Movd. Councillor S. Jackson

Secd. Councillor M. Caljouw

THAT this Special Meeting of City Council rise;

AND THAT this meeting of City Council do now adjourn.

Carried.

Michael Coleman

Paul Douville