The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., January 10th, 2000.

Present:
Mayor Michael Coleman;
Councillors Mike Caljouw, Sharon Jackson, Phil Kent, Martin Lukaitis, Geoff Maxwell and Ernie Moon.

Also Present:
Paul Douville, City Administrator.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Adoption of Minutes
Movd. Councillor M. Caljouw
Secd. Councillor M. Lukaitis
THAT the Minutes of the Regular Meeting of City Council held on December 13th, 1999 be adopted.
Carried.

Delegation

A-Channel on the Island
Representing A-Channel on the Island, Jim Nicholl, Executive Vice-President, addressed Council. He introduced Al Thorgeirson, their Manager of Station Operations.

Mr. Nicholl said that despite its size, diversity and growing population, Vancouver Island remains one of the most under-serviced, local television markets in the Country. Craig Broadcast Systems Inc. wants to change that and has applied to the Canadian Radio Television and Telecommunications Commission (CRTC) for an all-new, dedicated television service for Vancouver Island. He said that they are seeking Council's endorsation (deadline January 27th, 2000) of their application to the CRTC. In his presentation, Mr. Nicholl made the following points:

* Craig Broadcast Systems Inc. is a western-based company with its head office in Calgary, Alberta.
* The population of Vancouver Island is now in excess of 700,000 and has only one local TV service.
* They plan to support local film and television production by dedicating more than $76 million to Canadian programming and $56 million to made-in-BC programming.
* They will also provide vital support to BC's independent production community through a $13 million Priority Program Fund investment to be administered by an Island-based development office.
* They intend to provide 24 hours per week of local programming in addition to airing of national and international programs.
* They intend to hire 136 full-time personnel, including 104 full-time news gathering positions.
* Their website is www.achannelontheisland.com.
* Of the $13 million Priority Program Fund, at lease $11 million will be spent on National Licenses for drama and long-form documentary productions by BC Producers.
* A-Channel on the Island will provide the only 6:00 p.m. and 10:00 p.m. news programs produced and broadcast on the Island 7 days a week.
* Craig Broadcast Systems Inc. owns and operates successful A-Channel TV Stations in Calgary, Edmonton and Manitoba.
* They stressed that all of Vancouver Island will be serviced and covered.
* The only other Island-based applicant is CHUM Broadcasters.

Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
THAT the Council of the City of Duncan approve of an application for a new television service for Vancouver Island that provides an Island-Based and Island-Focused television service that best serves the needs of the whole of Vancouver Island.

Carried.

Communications

Kidney Month
Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
THAT the month of March 2000 be proclaimed as "Kidney Month" in the City of Duncan as requested by the Kidney Foundation of Canada in their December 7th, 1999 letter.

Carried.

Family Literacy Day
Movd. Councillor P. Kent
Secd. Councillor E. Moon
THAT the Council of the City of Duncan proclaim January 27, 2000 as "FAMILY LITERACY DAY" in the City of Duncan as requested by Literacy BC in their December 8, 1999 letter.

Carried.

Gymnastics Week
Movd. Councillor M. Lukaitis
Secd. Councillor G. Maxwell
THAT the Council of the City of Duncan proclaim March 4 - 11, 2000 as "GYMNASTICS WEEK" in the City of Duncan as requested in the December 13, 1999 letter from Gymnastics BC.

Carried.

Town Crier - 1999 Year-End Report
Movd. Councillor M. Caljouw
Secd. Councillor S. Jackson
THAT the December 14th, 1999 year-end report from Mr. Robert Alexander, Duncan's Official Town Crier, be received with much appreciation for a job-well-done;
AND THAT his appointment as Town Crier for the City of Duncan be confirmed;
AND THAT his expense claim of $233.60 be paid forthwith.

Carried.

Aerial Spraying - Gypsy Moths
For consideration was a letter dated December 14th, 1999 from S. Jean Wallace, Member of Stop Overhead Spraying Coalition.

Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
WHEREAS in 1999, the Council of the City of Duncan declared Duncan as a "No-Spray Zone" relating to the aerial spraying of Foray 48B;
THEREFORE BE IT RESOLVED THAT the Council of the City of Duncan correspond with the Minister of Forests and the Minister of Environment, Lands and Parks requesting that they concentrate on a pheromone trapping program as an alternative to aerial spraying for the eradication of Gypsy Moths.

Carried.

VIA Rail's Performance
Movd. Councillor M. Lukaitis
Secd. Councillor G. Maxwell
THAT the letter dated December 20th, 1999 from the Vancouver Island Railway Society, wherein they provide a very poor report card rating of Via Rail's performance for the last 6 months of 1999, be received, the contents noted and filed.
Carried.

Memorandum of Understanding -
Trans Canada Trail
Movd. Councillor M. Lukaitis
Secd. Councillor S. Jackson
THAT the memorandum dated December 20th, 1999 from the Union of BC Municipalities, regarding the proposed Memorandum of Understanding regarding the Trans Canada Trail, be received, the contents noted and filed.
Carried.

Far North District - New Zealand (Kaikohe - Sister City Relationship)
For consideration was a letter dated November 8th, 1999 from the Mayor of the Far North District Council, Kaikohe, New Zealand.

Movd. Councillor P. Kent
Secd. Councillor S. Jackson
THAT the Council of the City of Duncan advise the Far North District Council c/o Mayor Yvonne Sharp that we are delighted and fully prepared to revitalize our Sister City relationship;
AND THAT an open invitation be extended to Mayor Sharp, Council Members and their citizens for them to take advantage of the hospitality that our community has to offer.

Carried.

It was suggested that Mayor Sharp be advised of the Thunder-In-the-Valley Pow-wow scheduled for June 16, 17 & 18,2000 in Duncan and be requested to encourage Maori Dancers to come and perform.

"Spring Fling" - Festival Society
For consideration was a letter dated December 31st, 1999 from the Duncan-Cowichan Festival Society.

Movd. Councillor M. Caljouw
Secd. Councillor G. Maxwell
THAT the Council of the City of Duncan agree to host a May 13th, 2000 "Spring Fling" Afternoon Tea to a maximum of $300.00 as requested in the December 29th, 1999 letter from the Duncan -Cowichan Festival Society subject to the Society organizing and staging the Tea;
AND THAT Kenneth Street between Craig and Jubilee Streets be closed to vehicular traffic for the "Spring Fling" between 6:00 a.m. and 7:00 p.m. on May 13th, 2000 (Saturday) subject to the concurrence of the Duncan Business Improvement Area Society (DBIAS), the Fire Chief and effected businesses on Kenneth Street.
Carried.

Totem Walk Guidebook - Totem Sketches
Movd. Councillor S. Jackson
Secd. Councillor P. Kent
THAT Council authorize Joan Chisholm to use sketches of the City Totems, produced by Ruth Howe, in a picture guide booklet for the Totem Walk as outlined in her January 4th, 2000 letter.
Carried.

Art Gallery of Greater Victoria - Cedar Man
Movd. Councillor M. Caljouw
Secd. Councillor G. Maxwell
THAT Council agree to allow the Art Gallery of Greater Victoria to borrow the model replica of the "Cedar Man" Totem Pole for March to August 2000, inclusive, noting that their insurance policy would be in effect as outlined in their December 21st, 1999 letter;
AND THAT this arrangement be subject to:

1. The Art Gallery agreeing in writing that should the model be returned in a condition not satisfactory to the City, they will commission Richard Hunt to repair or replace the model at their cost.

2. The Art Gallery providing a sign near the "Cedar Man" model indicating that "This and Dozens of other Totem Poles are on Public Display in Duncan - The City of Totems as part of their Totem Pole Collection".

Carried.

Reports of Standing Committees

Finance Committee

For consideration were the notes of the January 5th, 2000 meeting.

Island Flag
Movd. Councillor E. Moon
Secd. Councillor M. Caljouw
WHEREAS the City now flies the Canada and Duncan flags daily from the City Hall courtyard flagpole;
AND WHEREAS displaying 3 flags from the same flagpole appears somewhat crowded;
THEREFORE BE IT RESOLVED THAT an Island Flag not be purchased for daily display on the City Hall Courtyard flagpole.

Carried.

Councillor Jackson advised Council that she wishes to propose to Council a change in the colours of the City Flag. She said she would bring her ideas forward at a subsequent meeting.

Accounts Receivable Interest Charge
Movd. Councillor E. Moon
Secd. Councillor M. Caljouw
THAT Council authorize the addition of a provision to the Fees Bylaw to charge 1% interest per month on past due accounts receivable.
Carried.

Grease Interceptors
Movd. Councillor E. Moon
Secd. Councillor S. Jackson
THAT Council authorize the addition of a $100.00 fee for inspecting restaurant grease interceptors to be levied when they are non-compliant.
Carried.

Planning Committee

For consideration were the notes of the January 5th, 2000 meeting.

134 Government Street (former Pawn Shop - off-street parking)
Movd. Councillor S. Jackson
Secd. Councillor G. Maxwell
THAT Council not proceed with Bylaw No. 1891 to exempt 134 Government Street (former Pawn Shop) from the requirement to provide off-street parking and loading spaces noting that as long as the present building continues to exist, the owners will not be required to provide off-street parking and loading spaces.

Carried.

Councillor M. Lukaitis dissenting.

Reports of Special Committees

George Loft - Born July 1899
Councillor Jackson said she recently visited George Loft who was born in July 1899. She delivered a letter from the Mayor to Mr. Loft congratulating him on now having lived in three centuries. She said Mr. Loft maintains his mental faculties and interests in life.

Unfinished Business

Safety Audits
Movd. Councillor P. Kent
Secd. Councillor G. Maxwell
THAT the letter dated December 2nd, 1999 from the Cowichan Valley Safer Futures organization, wherein they express appreciation to the City for implementation of the recommendations in the Safety Audits for downtown Duncan, be received, the contents noted and filed.
Carried.

Computers - Pre-Budget Approval
Movd. Councillor M. Lukaitis
Secd. Councillor M. Caljouw
THAT as recommended by the City Treasurer in his January 7th, 2000 memorandum, Council authorize pre-budget approval for the following items:

2 PC's Complete with
Monitors & Software Installed $5,154. + taxes
Paper Folder 2,000. maximum
$7,154.

Carried.

Bylaws

Water Regulations Bylaw No.1167, 1977, Amendment Bylaw No. 1893, 1999 (Fee Amendments)

Movd. Councillor M. Caljouw
Secd. Councillor P. Kent
THAT "Water Regulations Bylaw No. 1167, 1977 Amendment Bylaw No. 1893, 1999" be reconsidered, finally passed and adopted.

Carried.

Council Procedure Bylaw No. 1894, 1999
Movd. Councillor G. Maxwell
Secd. Councillor S. Jackson
THAT "Council Procedure Bylaw No. 1894, 1999" be read for the first time.

Carried.
Movd. Councillor M. Caljouw
Secd. Councillor P. Kent
THAT "Council Procedure Bylaw No. 1894, 1999" be read for the second time.

Carried.

Amendment Movd. Councillor S. Jackson
Amendment Secd. Councillor E. Moon
THAT in Section 8.2 of "Council Procedure Bylaw No. 1894, 1999", the following words be removed "shall stand if so requested by the Chairperson".
Carried.
Councillor M. Caljouw dissenting.

Movd. Councillor M. Lukaitis
Secd. Councillor S. Jackson
THAT "Council Procedure Bylaw No. 1894, 1999" as amended, be read for the third time.

Carried.

Fees and Charges Bylaw No. 1759, 1995, Amend.Bylaw No. 1895, 2000
i. Accounts Receivable Interest
ii. List of Electors
iii. Permit Fees - Miscellaneous
iv. Sewer Rent
Movd. Councillor P. Kent
Secd. Councillor E. Moon
THAT Council give leave to Councillor Sharon Jackson to introduce "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1895, 2000".

Carried.

Movd. Councillor G. Maxwell
Secd. Councillor M. Lukaitis
THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1895, 2000" be read for the first time.

Carried.

Movd. Councillor P. Kent
Secd. Councillor M. Caljouw
THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1895, 2000" be read for the second time.

Carried.

Movd. Councillor G. Maxwell
Secd. Councillor E. Moon
THAT "Fees and Charges Bylaw No. 1759, 1995, Amendment Bylaw No. 1895, 2000" be read for the third time.

Carried.

New Business

AVIM
For the March 10, 11 and 12, 2000 AVIM in Port Hardy, the following group agreed to share a rental van:

Councillor Mike & Anne Caljouw
Councillor Sharon Jackson
Administrator Paul Douville and his spouse Barbara.

Minister of Municipal Affairs
The Minister of Municipal Affairs, the Honourable Jim Doyle has agreed to meet with Council at 10:00 a.m. on January 13th, 2000 in the Duncan City Hall. The subjects that members of Council have advised the Minister's staff they wish to discuss are:

1. Infrastructure Grants
2. First Nations Service Agreements
3. Reinstitution of the Corporate Vote
4. Media Access Rules regarding Advisory Planning Commissions.

Valley Link Highway Committee
Movd. Councillor S. Jackson
Secd. Councillor G. Maxwell
THAT Councillor Ernie Moon be re-appointed to the Valley Link Highway Committee.

Carried.

Adjournment
Movd. Councillor M. Caljouw
Secd. Councillor G. Maxwell
THAT this meeting of City Council do now adjourn.

Carried.

At 8:45 p.m. the meeting adjourned.


Michael Coleman
Mayor


Paul Douville
City Administrator

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