The Regular Meeting of City Council was held in the Council Chambers, City Hall, 200 Craig Street, Duncan, BC at 7:30 p.m., April 25th, 2000.

Present:
Mayor Michael Coleman;
Councillors Mike Caljouw, Sharon Jackson, Martin Lukaitis, Geoff Maxwell and Ernie Moon.

Also Present:
Paul Douville, City Administrator.

Absent With Prior Notice:

Councillor Phil Kent.

His Worship Mayor Michael Coleman opened the Council Meeting with a prayer and called for order.

Adoption of Minutes
Movd. Councillor M. Caljouw
Secd. Councillor G. Maxwell
THAT the Minutes of the Regular Meeting of City Council held on April 10th, 2000 be adopted.
Carried.

Communications

Child Care Month
Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
THAT the Council of the City of Duncan proclaim May 2000 as "CHILD CARE MONTH" in the City of Duncan as outlined in the March 21st, 2000 letter from the Honourable Jan Pullinger, Minister of Social Development and Economic Security.
Carried.

V-E Day - Candlelight Tribute Service
Movd. Councillor M. Caljouw
Secd. Councillor G. Maxwell
THAT the Council of the City of Duncan support the "Candlelight Tribute Service" to commemorate V-E Day May 8th (i.e. the end of war and the return to peace);
AND THAT Members of Council make every attempt to attend the commemorative service at the Mountain View Cemetery on Drinkwater Road at 2:00 p.m. on May 14th, 2000 at which time a parade of colours will be staged.

Carried.

MS Society - Banner Request
Movd. Councillor M. Lukaitis
Secd. Councillor E. Moon
THAT the Council of the City of Duncan authorize the display of the Multiple Sclerosis Society of Canada Banner from the banner poles adjacent to the eastside of the Trans Canada Highway and south of the Cowichan River from May 1 - 14, 2000 as requested in their April 7th, 2000 letter.
Carried.

13th Annual Valley Link Highway Cavalcade
Movd. Councillor M. Lukaitis
Secd. Councillor E. Moon
THAT the April 11th, 2000 letter from the Valley Link Highway Committee, regarding the 13th Annual Valley Link Highway Cavalcade on May 28th, 2000, be received, the contents noted and filed.
Carried.

ALS Society - Annual Flower Day
Movd. Councillor S. Jackson
Secd. Councillor G. Maxwell
THAT the Council of the City of Duncan authorize the North-Central Island Chapter of the Amyotrophic Lateral Sclerosis Society of BC (ALS or Lou Gehrig's Disease) to conduct their annual Flower Day fundraising venture in the City of Duncan on June 3rd, 2000 as requested in their April 14th, 2000 letter.

Carried.

National Public Works Week
Movd. Councillor M. Caljouw
Secd. Councillor E. Moon
THAT the Council of the City of Duncan proclaim May 21st - 27th, 2000 as "NATIONAL PUBLIC WORKS WEEK" in the City of Duncan as outlined in the April 14th, 2000 letter from the Public Works Association of British Columbia.

Carried.

DBIAS - Grant for Summer Festival
Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
THAT Councillor Maxwell be excused from the debate and vote on the subject of a grant to the Duncan Business Improvement Area Society since Councillor Maxwell is currently President of the DBIAS.
Carried.

Councillor Maxwell left the Council Chamber.

Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
THAT Council authorize a $2,000.00 grant to the Duncan Business Improvement Area Society (DBIAS) to assist them with their downtown activities during the July 14th & 15th, 2000 Summer Festival (Note: same amount as 1999).

Carried.

Councillor Maxwell returned to the Council Table.

St. John Ambulance - Grant
Movd. Councillor S. Jackson
Secd. Councillor E. Moon
THAT Council provide a $500.00 grant for the Year 2000 to St. John Ambulance noting their April 18th, 2000 letter and attached financial statement and activity summary.

Carried.

Cowichan Exhibition - Pacific Wilderness Train
For consideration was an e-mail dated April 20th, 2000 from Peter Manning of the Cowichan Exhibition Society.

Movd. Councillor M. Lukaitis
Secd. Councillor M. Caljouw
THAT the Council of the City of Duncan request the Management of the Pacific Wilderness Railway Train to agree with the request of the Cowichan Exhibition Society for the Train to travel to and from Duncan on September 8th, 9th & 10th, 2000, the days of the Cowichan Fall Fair;
AND THAT if there are any additional costs associated with this endeavour, the responsibility for these costs remain with the Cowichan Exhibition Society.

Carried.

Men's Flag Football Tournament - Beer Garden
Movd. Councillor S. Jackson
Secd. Councillor G. Maxwell
THAT the Cowichan Women's Touch Football League host a Beer Garden at McAdam Park in conjunction with the 15th Annual Can-Am International Spring Men's Flag Football Tournament between 12:00 noon and 8:00 p.m. on May 20th (Saturday), May 21st (Sunday) and May 22nd (Monday - Victoria Day), 2000 as requested in their April 12th, 2000 letter subject to payment of $100.00 per day in addition to rental rates and subject to compliance with the Beer Gardens' Policy;
AND THAT in light of the complaints received about music volume levels during a previous Tournament, the event organizers (i.e. Daneve Thibodeau) be requested to insure us in writing by May 12th, 2000 of compliance with the following items:

1. Music volume must be kept at a reasonable level.
2. Music volume will be reduced if a request is received from residents in the vicinity of McAdam Park or City Officials.
3. The music system speakers must face towards the Cowichan River.

Carried.

Reports of Special Committees

Budget Review Committee

Council Members - Extended
Health and Dental Care benefits
Movd. Councillor S. Jackson
Secd. Councillor G. Maxwell
THAT an amendment be processed to the Council Indemnity Bylaw to provide for the City being responsible for 50% of the premiums for the UBCM Extended Health and Dental Care benefits for Members of Council, noting that the cost to the City for the year 2000 would be $2,045.09 and for the year 2001 - $3,505.86.

Carried.

Qwa Saw Healing Lodge
Mayor Coleman reported that he recently met with former Cowichan Tribes Chief Philomena Alphonse regarding the proposed establishment of the Qwa Saw Healing Lodge south of the Cowichan River adjacent to Indian Road. This Healing Lodge is a cultural alternative to incarceration for Aboriginal Peoples. In the Pacific Region at present, 19.2% of Federal inmates are Aboriginal. Aboriginal incarceration rates are increasing steadily. In 1983, the Federal Aboriginal offender population was almost 9%. In 1994, the Aboriginal offender population was 11% nation-wide. By 2010, the Aboriginal offender population serving time in Federal Institutions is expected to rise to 38%.

Movd. Councillor S. Jackson
Secd. Councillor G. Maxwell
THAT the Council of the City of Duncan agree that Mayor Michael Coleman accept the invitation to serve as a Founding Board of Directors Member for the proposed Qua Saw Healing Lodge on the Cowichan Tribes Lands.

Carried.

Miscellaneous
Councillor Moon encouraged the viewing public to participate in the Junior Council Meeting scheduled for 3:30 p.m. on April 27th, 2000.

Councillor Caljouw reported that he attended the Volunteer Cowichan annual awards on behalf of the Mayor. Vic Tanner was named "Volunteer of the Year" and Jared Danvers was given the Youth Spirit Award.

Unfinished Business

VI Regional Library - Reciprocal Borrowing
Movd. Councillor E. Moon
Secd. Councillor M. Caljouw
THAT the following items, regarding the Vancouver Island Regional Library proposed Reciprocal Borrowing Proposal with the Greater Victoria Public Library, be received, the contents noted and filed:

* Letter dated April 13th, 2000 from the Greater Victoria Public Library;
* Letter dated April 19th, 2000 from the Vancouver Island Regional Library.

Carried.

Amalgamation of Recreation Areas - North Cowichan
Movd. Councillor M. Caljouw
Secd. Councillor S. Jackson
THAT the letter dated April 11th, 2000 from the District of North Cowichan, regarding the amalgamation of their recreation areas, be received, the contents noted and filed.

Carried.

It was noted that the North Cowichan contribution to the Aquannis Centre is now being spread over the entire assessment of the District of North Cowichan rather than just the south-end. This subject will be discussed further with the Council of the District of North Cowichan.

Policing Costs
For consideration were the following items:

* Letter dated April 17th, 2000 from the Honourable Andrew Petter, Attorney General for BC;
* Letter dated January 26th, 2000 to the Attorney General of BC.

Movd. Councillor S. Jackson
Secd. Councillor E. Moon
THAT the Council of the City of Duncan ask the UBCM to provide an update on the current review of policing costs in light of the April 17th, 2000 letter from the Attorney General, the Honourable Andrew Petter;
AND THAT a copy of this request be forwarded to Mayor Don Leben of the Town of Creston.
Carried.

CATSCAN Diagnostic Equipment
For consideration were the following items:

* Letter dated April 17th, 2000 from Margaret McNeil, Regional Director - Vancouver Island;
* Letter dated March 15th, 2000 to the Honourable Mike Farnworth, Minister of Health.

Movd. Councillor M. Lukaitis
Secd. Councillor S. Jackson
THAT the Council of the City of Duncan correspond with the Minister of Health and Minister Responsible for Seniors, the Honourable Mike Farnworth, expressing disappointment with the April 17th, 2000 response from Margaret McNeil, Regional District of Vancouver Island regarding CATSCAN diagnostic equipment for the Cowichan District Hospital;
AND THAT the Minister again be reminded that the amount donated by local resident Pat Carson towards the purchase of CATSCAN diagnostic equipment for the Cowichan District Hospital has grown to more than $1.25 million;
AND THAT the Minister's staff be asked to more accurately advise of the annual operating cost for the proposed CATSCAN diagnostic equipment in Duncan (i.e. range in April 17th letter is very large: $250,000. - $700,000.);
AND THAT copies of this resolution be forwarded to the Central V.I. Health Region and the Honourable Jan Pullinger.
Carried.

Polio Rehabilitation Clinic
Movd. Councillor S. Jackson
Secd. Councillor M. Caljouw
WHEREAS there are thousands of people in BC suffering from the late effects of polio;
AND WHEREAS in the US, the March of Dimes Foundation has published a public health warning for the late effects of polio and nothing similar has been done in Canada;
AND WHEREAS while there are 53 clinics in the United States, there is no polio clinic or hospital closer than Ontario dedicated to dealing with this problem;
AND WHEREAS we have the facilities and the specialists in the province;
THEREFORE BE IT RESOLVED THAT the Minister of Health and our Provincial Government be strongly requested to immediately designate an existing hospital as a polio rehabilitation clinic.
Carried.

Bylaws

Financial Plan
For consideration was a memorandum dated April 25th, 2000 from the City Treasurer. The 2000 Budget contains an overall tax increase in municipal taxes of 3% after accounting for new construction. With decreases in school and hospital taxes, the average homeowner will pay the same property taxes as 1999 or marginally less. The Treasurer then explains how the Financial Plan for the years 2000-20004 were prepared.

Financial Plan Bylaw No. 1898, 2000
Movd. Councillor G. Maxwell
Secd. Councillor S. Jackson
THAT Council give leave to Councillor Ernie Moon to introduce "Financial Plan Bylaw No. 1898, 2000".

Carried.

Movd. Councillor E. Moon
Secd. Councillor M. Caljouw
THAT Financial Plan Bylaw No. 1898, 2000" be read for the first time.

Carried.

Movd. Councillor S. Jackson
Secd. Councillor E. Moon
THAT Financial Plan Bylaw No. 1898, 2000" be read for the second time.

Carried.

Movd. Councillor M. Caljouw
Secd. Councillor M. Lukaitis
THAT Financial Plan Bylaw No. 1898, 2000" be read for the third time.

Carried.

Tax Rates Bylaw No. 1899, 2000
Movd. Councillor M. Lukaitis
Secd. Councillor M. Caljouw
THAT Council give leave to Councillor Ernie Moon to introduce "Tax Rates Bylaw No. 1899, 2000".
Carried.

Movd. Councillor E. Moon
Secd. Councillor S. Jackson
THAT "Tax Rates Bylaw No. 1899, 2000" be read for the first time.
Carried.

Movd. Councillor M. Caljouw
Secd. Councillor M. Lukaitis
THAT "Tax Rates Bylaw No. 1899, 2000" be read for the second time.
Carried.

Movd. Councillor G. Maxwell
Secd. Councillor E. Moon
THAT "Tax Rates Bylaw No. 1899, 2000" be read for the third time.
Carried.

Special Meeting
Movd. Councillor M. Caljouw
Secd. Councillor S. Jackson
THAT the Council of the City of Duncan resolve into Committee of the Whole (i.e. Special Meeting) to discuss personnel issues;
AND THAT persons other than Council Members and the City Administrator be excluded from this meeting (Section 242.3 - Municipal Act).
Carried.

At 8:05 p.m., City Council resolved into Special Meeting.

At 8:24 p.m., the following Motion was PUT:

Movd. Councillor S. Maxwell
Secd. Councillor S. Jackson
THAT the Special Meeting of City Council do now rise and report to City Council.

Carried.

Father's Day Ball Game -
T-Shirt Sponsorship
Movd. Councillor S. Jackson
Secd. Councillor E. Moon
THAT Council sponsor a maximum of 10 t-shirts for the Father's Day ballgame challenge (DBIAS) for the City Representatives (i.e. 10 @ $15.00 = $150.00).
Carried.

Adjournment
Movd. Councillor M. Caljouw
Secd. Councillor G. Maxwell
THAT this meeting do now adjourn.

Carried.

At 8:25 p.m., the meeting adjourned.

Michael Coleman
Mayor

Paul Douville
City Administrator

43

63